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Job description

Pre-Construction manager required for a regional contractor specialising in bespoke and conservation projects.

You will take responsibility for and be accountable for all Pre-Construction bid activities, be commercially and operationally minded, increasing profitability, mitigating risk, promoting the Company and improving the reputation

The role involves working collaboratively with Divisional Managers and their teams in guiding strategy for individual bids, identifying and coordinating bid requirements and delivering winning and profitable bids to suit resource availability, capability, geographic location and turnover requirements.

In addition to managing bids, you will provide effective leadership and management to the bid teams, ensuring they attain the highest level of skill and capability, are motivated, respected and are committed to the Company.

You will be required to work collaboratively with multiple personnel and working with extensive numbers of professional design and client team members.

MAIN RESPONSIBILITIES

Be accountable to the Head of Preconstruction.

Take responsibility and be accountable for the performance of Companywide Pre-Construction bid activities.

Work collaboratively with the Senior Leadership Team, Divisional and Department Managers to achieve seamless integration at all times.

Demonstrate strong and stable leadership to your team in accordance with the culture and ethos of the business.

Direct, coordinate, and supervise the work of subordinate preconstruction members and support staff, delegating where required.

Implement the monitoring and reporting criteria set by the Head of Preconstruction

Ensure internal controls, systems and processes are in line with business needs and are effective and consistent across all teams, utilising feedback to implement improvement where required.

Obtain and evaluate feedback from clients, professionals and supply chain and proactively share information with management teams.

Take ownership of departmental standards and targets, and communicate those standards with the rest of the estimating team.

Improve the brand and business reputation.

Participate in and assist in attracting, recruiting, developing and retaining top calibre talent.

Manage consultants engaged in Pre-Construction activities to ensure their efficiency and effectiveness and that these relationships are maintained and developed in the best interests of the Company.

Manage Companywide Pre-Construction operations to achieve consistency in project risk mitigation and profit generation which equals or exceeds the best market standards.

Reviewing and evaluating present and future opportunities, threats and risks in the external environment and implement Pre-Construction strategy to address them.

Provide support to other members of the estimating team as required using experience and technical understanding.

Should enquiry workload decrease, undertake basic surveying duties on any live projects, especially if there are two stage tenders procured on a package by package basis.

Should the departmental workload require, undertake estimating duties, such as the pricing of preliminaries, subcontractor comparisons, sending of enquiries, etc. as required to assist the preconstruction team.

Look and perform professionally at all times, acting in good faith and with due skill and care.

​BID MANAGEMENT

Be responsible for managing, developing and improving the bid process Company wide, including;

Working with Divisional Management teams to set annual strategic objectives for project and turnover requirements.

Implement systems to assess and analyse the risk and opportunity within bids, ensuring robust process are in place to mitigate risks and maximise opportunity.

Lead the preparation of bid proposals, attendance to interviews and presentations to consultants and clients.

Identify and implement consistency of approach, team capability and quality of presentation at interview and other external interface opportunities.

Play an active part and work in collaboration with the Head of Quality and Construction, ensuring the effective management of the supply chain database, ensuring it is fit for purpose for both pre-construction and construction phase operation.

Work collaboratively with the Group Marketing department to;

In close collaboration with the Divisional Managers utilising effective work sharing strategies;

Review all incoming bids to fully understand scope and expectations, ensure overall suitability and to identify risk and opportunity. Communicate concerns to senior management for immediate action.

Prepare, coordinate and update for the life cycle of the bid, an effective action plan, ensuring it is suitable and proportional for the scale and scope of the bid, including communicating the plan to all affected parties and departments.

Coordinate and oversee, during the life cycle of the bid, that general bid conditions and Company business requirements are being met by both our bid process and final submission.

Coordinate change management during the life cycle of the bid.

Coordinate, and engage in where required, supply chain interaction and relationships.

Coordinate bid management from receipt to delivery, working closely with Divisional and Group resource, to ensure effectiveness of process and bid success.

Assist with selecting suitable subcontractors for the enquiry process.

Ensure estimating and administration team communicate with subcontractors and provide feedback to their submissions.

Adjudicate bid submissions to ensure compliance, adequacy and suitability of commercial and operational ‘pitch’.

Ensure the content is professional, comprehensive and appropriate for the requirement of the bid, technically correct and branded.

You will maintain close working relationships with project teams and implement an effective method of feedback during the project and to make change to the bid process as required.

Ensure estimating and administration teams communicate with subcontractors and provide feedback as to their submissions.

An understanding of Contractor Design Portions, and the risks and responsibilities inherent in the various forms of contract.

The ability to prepare contractors proposals where required.

Managing the risk and opportunity portfolio for the department.

Instigate and manage the handover of bids from the Pre-Construction teams to Divisional Manager and Project Team at the point of likely appointment, ensuring an effective handover and ownership of the bid is transferred. In conjunction, assist with the following activities where required.

· Bid negotiation and associated activities post bid submission to ensure a satisfactory and beneficial outcome.

· Contractual appointment and finalisation of project documentation and compliance matters to ensure commercial and operational risk is reduced to a minimum.

· Setting of budget and procurement parameters.

· Compliance matters are implemented (insurances, bonds, Escrow, ecological, licenses, other conditions etc.)

· Ensure continuity of branding is maintained.

· Prepare promotional material.

· Hosting of corporate events.

· Coordination of Group marketing opportunity.

· Preparation of PQQ’s.

· Preparation of bid submissions.

· Identification and harvesting of suitable marketing material and data.

· Drive continual improvement in marketing activities.

KNOWLEDGE, SKILLS, EXPEREINCE & BEHAVIOURS

You are to make informed decisions based on facts and experience, work collaboratively with and consult with the senior team on their areas of expertise.

You will manage and show leadership in a way that is inspirational, courteous to your team and peers and respectful of their roles. You will delegate and empower, be empathetic and considerate whilst remaining honest and candid. You shall demonstrate and engender a culture of humility and suppress complacency.

You will set an example, by best practice and best standards, demonstrating good communication and effective interpersonal skills.

Manage and monitor your own work load and identify to your line manager if this becomes excessive.

You are to develop and expand the team into one which are professional, efficient, skilled, honest, reliable and of a mind-set to enhance the performance of the Company.

As a core objective of Company strategy, you are to help engender improvement in the skills and capabilities of the preconstruction team and to ensure suitable and timely recruitment is undertaken and good staff retention rates are achieved. You will work closely with the Group HR team to achieve these objectives.

Comply with and manage your team to work within set company policies, procedures and systems.

Manage the expectations and commitments of your team to ensure a balanced workload and they are working efficiently and effectively.

Actively engage in and ensure continued professional development is suitable and affective across all team members, including your own.

Take an active role in recruitment and interview of new Estimators and other key team members.

Maintain and develop sound knowledge of all technical aspects of general and private residential contracting as well as a good working knowledge of conservation and heritage work.

The ability to markup drawings, and complete sketches of building details to communicate tender allowances.

WORKING HOURS:

· 41 hours per week

· Working Monday to Thursday 08:00 to 17:30 and Friday 08:00 to 16:00, with a one hour unpaid lunch break each day.

BENEFITS:

· Car Allowance

· Workplace Pension

· 24 days holiday plus Bank Holidays

· 5 days Company Sick Pay entitlement

· Individual Private Medical Insurance

· 4pm finish on Friday

· Free on site parking

Job Types: Full-time, Permanent

Salary: From £67,000.00 per year

Benefits:

• Company car
• Company pension
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Hook: reliably commute or plan to relocate before starting work (required)

Experience:

• management: 1 year (preferred)

Work Location: One location