Portfolio & Programme Management Officer Glasgow, Scotland
Scottish Government
Full Time
Glasgow, Scotland
38569 - 40243 GBP ANNUAL Today
Job description
Overview:
Do you thrive in a fast paced environment?
If so then the Digital Connectivity Division is recruiting for a Portfolio and Programme Management Officer.
As a Portfolio and Programme Management Officer, you will be responsible for providing a broad range of high quality PPM support and functions across a range of areas such as: Governance; Risk and Issue Management; Change Control; Planning; Reporting; Assurance; Finance; Benefits Management and Continuous Improvement activities. Building trusted and credible relationships with critical stakeholders across the Division and Programmes is a key part of this role, as well as contributing to best practice and consistency across the portfolio.
You will play a key supporting role in the delivery of high profile digital infrastructure programmes within the Division, including the Reaching 100% (R100) broadband programme. The Scottish Government’s investment to enhance Scotland’s digital infrastructure is central to our response to the COVID-19 pandemic and underpins the transition to net zero emissions and environmental sustainability.
This role is as part of the Portfolio Management Office team and you will work closely with programme, delivery and policy teams within the Division to help maintain delivery momentum across our portfolio of digital infrastructure programmes. You will form part of the wider PMO services, with experience in programme management disciplines and applying these in a fast-paced and high profile environment. Also, you will be required to work flexibly to meet demands across different programmes subject to portfolio priorities.
This is a fantastic opportunity to contribute to the successful delivery of strategic national infrastructure priorities and will provide excellent development opportunities within a Portfolio Management environment.
Competencies
Improving Performance
Analysis and Use of Evidence
Self-awareness
Communications and Engagement
Essential Criteria & Qualifications:
1. Experience of providing quality PPM functions, services and artefacts to support delivery.
2. Excellent written and verbal communication skills to deliver quality work and build strong effective relationships with stakeholders in a fast-paced environment.
3. Ability to collate, organise, analyse and use information whilst working on your own initiative, adding value and quality at all stages.
4. Ability to work flexibly and respond positively to changes in demands or expectations, to a high standard.
Provisional Dates for Sift and Assessment
To be confirmed.
Minimum Time in Post
The successful candidate will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
Important Information Regarding Interviews
The interviews are likely to take place in a virtual/remote setting.
In order to facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview.
How to Apply
For further information on this vacancy please download and review the “Person Specification” which you will find below.
Person_Specification_Band_B_Updated_9.9.22_PDF
To apply, you must fully complete and submit an online application via this website before the closing date using evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
For information on this post please contact Samantha Watson at [email protected]
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via [email protected]
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
Can you demonstrate strong planning and organisation skills, while prioritising workloads to meet deadlines?
Do you thrive in a fast paced environment?
If so then the Digital Connectivity Division is recruiting for a Portfolio and Programme Management Officer.
As a Portfolio and Programme Management Officer, you will be responsible for providing a broad range of high quality PPM support and functions across a range of areas such as: Governance; Risk and Issue Management; Change Control; Planning; Reporting; Assurance; Finance; Benefits Management and Continuous Improvement activities. Building trusted and credible relationships with critical stakeholders across the Division and Programmes is a key part of this role, as well as contributing to best practice and consistency across the portfolio.
You will play a key supporting role in the delivery of high profile digital infrastructure programmes within the Division, including the Reaching 100% (R100) broadband programme. The Scottish Government’s investment to enhance Scotland’s digital infrastructure is central to our response to the COVID-19 pandemic and underpins the transition to net zero emissions and environmental sustainability.
This role is as part of the Portfolio Management Office team and you will work closely with programme, delivery and policy teams within the Division to help maintain delivery momentum across our portfolio of digital infrastructure programmes. You will form part of the wider PMO services, with experience in programme management disciplines and applying these in a fast-paced and high profile environment. Also, you will be required to work flexibly to meet demands across different programmes subject to portfolio priorities.
This is a fantastic opportunity to contribute to the successful delivery of strategic national infrastructure priorities and will provide excellent development opportunities within a Portfolio Management environment.
You will ideally have experience of working in a high profile portfolio or programme environment and/or a PPM qualification. Experience within a reporting/management information/analytics environment and benefits management experience is also desirable but not essential.
Responsibilities:
- The role of Portfolio and Programme Management Officer covers a diverse range of activities which support the delivery of the Digital Connectivity Portfolio’s objectives. Primarily you will provide information and support to strengthen governance, monitors and controls across the portfolio.
You will work closely with Senior Portfolio Management Officers to collect information and ensure consistency of standards is being met for reporting at Portfolio level.
Reporting to a B3 Senior Portfolio Management Officer you will be required to complete tasks in the following areas:
Governance & Reporting: Help to coordinate reporting from Projects and Programmes for a range of Governance meetings which will be used to provide an analysis of performance. You will also be responsible for maintaining action logs and taking minutes when required.
Risk and Issue Management: Support the maintenance of the Risk Register, ensuring reporting standards are met.
Planning and Scheduling: Support Senior Portfolio Managers to monitor milestones, progress and dependencies across the Portfolio.
Benefits Management: Support with tracking benefits across the Portfolio.
Working with others: Build strong effective and credible working relationships across the portfolio and wider Scottish Government to aid delivery.
You will also more generally be required to support a range of activities in the Portfolio Management Office team to enhance delivery capabilities.
There may also be potential for line management responsibilities in this role.
Competencies
Improving Performance
Analysis and Use of Evidence
Self-awareness
Communications and Engagement
Essential Criteria & Qualifications:
Essential Criteria
1. Experience of providing quality PPM functions, services and artefacts to support delivery.
2. Excellent written and verbal communication skills to deliver quality work and build strong effective relationships with stakeholders in a fast-paced environment.
3. Ability to collate, organise, analyse and use information whilst working on your own initiative, adding value and quality at all stages.
4. Ability to work flexibly and respond positively to changes in demands or expectations, to a high standard.
Provisional Dates for Sift and Assessment
To be confirmed.
Minimum Time in Post
The successful candidate will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
Important Information Regarding Interviews
The interviews are likely to take place in a virtual/remote setting.
In order to facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview.
We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds.
How to Apply
For further information on this vacancy please download and review the “Person Specification” which you will find below.
Person_Specification_Band_B_Updated_9.9.22_PDF
To apply, you must fully complete and submit an online application via this website before the closing date using evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
For information on this post please contact Samantha Watson at [email protected]
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via [email protected]
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
Scottish Government
www.gov.scot
Edinburgh, United Kingdom
Nicola Sturgeon
$25 to $50 million (USD)
1001 to 5000 Employees
Government
National Services & Agencies
1885
