portfolio administrator Glasgow, Scotland
Job description
Taylor Hopkinson is a dedicated renewables recruitment specialist and a trusted partner to the world’s green energy leaders, headquartered in the UK. As part of the Brunel International N.V. network, we have a global footprint of more than 100 offices across 40 countries and a range of opportunities to join our rapidly expanding, award-winning team. #bethetransition.
Ensuring that everyday we live up to our values of being passionate for people, act with integrity, drive the right results and that we demonstrate leadership in everything we do, that way we can continue to be the world’s leading renewable energy experts. Deliver experienced professionals and technical specialists across the full lifecycle of renewables projects, from development to decommissioning.
About the role
Day-to-day responsibilities
- Review and check all monthly contractor invoices received into our dedicated contractor mailbox. Identify discrepancies and resolve issues.
- Follow up with contractors to obtain missing/late timesheets and invoices
- Be the key point of contact for identifying and/or resolving queries and discrepancies in relation to contractor time, cost and invoicing
- Raise contractor sales invoices in a timely/accurate manner and issue to clients
- Maintenance of relevant systems to ensure that contractors are on/off boarded in a timely and accurate manner as well as ensuring that all relevant transactions are recorded in a timely and accurate manner
- Completion of all tasks & responsibilities in line with company policies and procedures
- Ensure payments to contractors are approved and processed on time
- Management of the contactor inbox, ensuring that queries and issues are responded to in line with SLAs
- Ad hoc support on financial projects and other duties within the finance department
- Building positive and professional relationships with colleagues, clients and contractors
What we are looking for
Must-have's
- Excellent organisational skills to successfully manage multiple tasks and requirements simultaneously
- Time management skills with the ability to prioritise urgent and important tasks so that project deadlines are achieved and stakeholder expectations are met
- High level of numerical literacy and financial awareness
- Detail oriented approach to ensure accuracy and completeness of outputs
- Strong verbal and written communication skills to ensure key messages are clearly understood by all relevant stakeholders
Useful to have
- Stakeholder management skills, with an ability to influence and manage the behaviour and expectations of internal and external stakeholders including colleagues, contractors, suppliers and clients
- Problem solving skills to ensure that obstacles to success are effectively overcome
- Forward thinking, allowing action to be taken ahead of time in order to avoid potential issues and problems from materialising
- Experience using some of the below software/systems:
- Navision
- RSM In-time,
- Sharepoint
- Bullhorn, Cube 19
- MS Office
What's in it for you
- Market leading salary and package
- Fully funded professional development courses
- Company incentive trips and lunch clubs
- Hybrid working with a combination of home and office working available
- Health and Wellbeing benefits including physical, mental and financial support.
- Internal promotions and career development across the Taylor Hopkinson & Brunel global network
- UK Employee centric benefits, Gym Pass, Electric Car Scheme, Cycle to Work
We are committed to equality and diversity in Taylor Hopkinson and are proud to be a Disability Confident Employer.
Find out more about us at: https://www.taylorhopkinson.com/about/
Job Type: Full-time
Benefits:
- Company pension
- Health & wellbeing programme
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
Education:
- Bachelor's (required)
Experience:
- Finance: 1 year (required)
Work Location: Hybrid remote in Glasgow, G2 7DA
Application deadline: 21/08/2023
Reference ID: Finance Administrator - Contracts Team
Expected start date: 04/09/2023
