PMO Interface Leader United Kingdom
Job description
Reporting to
Regulatory and Supply Chain Manager
Location
Can be based from any CPP hub or spoke office
Department
Capital Programme and Procurement
Reference Number
76535
Employment Period
Permanent
CiP/Bonus Level
3%
Salary
£64,497 + bonus + benefits
Closing Date
10/04/2023
All applications will be reviewed after the closing date
We also provide the following additional benefits
Annual leave
Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)
Tenancy Loan Deposit scheme
Tax efficient benefits: cycle to work scheme
Season ticket loan
Occupational Health support
Switched On – scheme providing discount on hundreds of retailers products.
Supplier discounts, such as O2, EE, Vauxhall cars, Universal tyres
Discounted access to sports and social clubs
Employee Assistance Programme.
Job Purpose
The PMO Interface Leader (PIL) interfaces between the Capital Programme delivery teams and the external directorates who finance, commission, receive and register those assets. This role enables the core CPP functions to focus on designing and delivering the capital programme safely, efficiently and on time.
The purpose of the PIL role is to:
provide certainty and clarity to the delivery teams over what schemes and assets they have been instructed to deliver;
ensure all projects are correctly handed over to CPP for delivery, and subsequently initiated within CPP;
ensure all assets are correctly registered in a timely manner;
maintain 100% UKPN compliance to report all costs and volumes in line with our licence conditions;
hold a mirror up to CPP performance against the regulatory contract.
Dimensions
The scope of the PIL role covers the APP and Connections programmes. Each PIL covers all schemes delivered in their core DNO region, although by exception they may take responsibility for certain schemes based in other DNOs.
Based on 2023 budget, the combined APP and Connections programme is approximately £80m (direct cost) per year per DNO although this is forecast to increase during ED2.
Principal Accountabilities
Business Planning
The PIL is accountable for owning the interface with Asset Management and Connections for the development of the portfolios future workload and shall follow the formal change control process to ensure alignment of sponsor driven and delivery driven changes across Directorates and a coordinated Portfolio plan.
Coordinates between the regional DNO teams and the central Programme Management Office such that future workload, as confirmed by Asset Management and Connections, is baselined and appropriately updated.
Project Initiation
The PIL is accountable for initiating each project in their DNO, and keeping the delivery teams informed on the progress of project initiations through the process. Initiation occurs at the point where Capital Programme needs to start undertaking activities and incurring costs against a project (generally between Gate A and Gate B).
Within the project initiation process, the PIL is responsible for ensuring that budget and governance is in place, before authorising release of the work order. The PIL is accountable for ensuring that all activities identified on the Project Initiation Checklist are completed (by others). They are also responsible for identifying the following information, based on their specialist knowledge of the project scope, project costs, and the regulatory framework including all Ofgem guidance:
which RIGS lines the project maps to and the % cost split against each
asset volumes the scheme will deliver (also identified to the ART Team / Network records)
what HI / LI points the scheme will deliver
The PIL is responsible for ensuring that the above information is loaded into P6 as activity-linked milestones.
Asset Registration
The PIL is accountable for the registration of all assets delivered within their DNO. The PIL acts proactively to track planned and actual delivery dates of the assets using P6 milestone data, and manages influences others to ensure that all tasks are undertaken and assets are registered in a timely manner.
After design is complete (after Gate C), the PIL ensures that details of the asset are passed by the project team to the ART team (for substation assets) or Netmap team (for linear assets). After the asset is delivered, the PIL obtains evidence from the Project Manager that it is shown on the relevant system (PowerOn or NetMap), and instructs the Project Data Controller (PDC) to switch the operation to complete. The PIL confirms that the asset milestone can be marked as actualised once written confirmation has been obtained from Asset Management Regulatory Reporting Manager.
UCI performance reporting
At each gate stage for APP schemes, the PIL provides the project teams with forecast UCI performance data, for inclusion within the Gate Paper.
The PIL is accountable for ensuring that ongoing UCI performance reports are accurate and consistent with other data sources, including but not limited to:
latest change control and interface meetings
gate papers received
SAP PPM Report
PMR report (for Connections schemes)
Monetised Risk report
Where discrepancies exist between those data sources, the PIL is responsible for resolving those.
The PIL communicates information on planned and actual UCI performance to programme and project teams.
RIGS reporting
The PIL is accountable for the 6 month, 9 month and 12 month (final submission) RIGS reporting cycles, providing the Strat & Reg team with the information they need to accurately report to Ofgem in full compliance with our licence obligations. This includes but is not limited to provision of:
Asset volumes delivered
WBS-RIGS mapping
Commentary on ‘cost no volume’ tables and ‘volume no cost’ tables
Staff Inductions
Takes responsibility to ensure the induction and training of all new recruits and staff
Nature and Scope:
Accountabilities relating to Business Planning are delivered in collaboration with the Assurance & Performance Reporting Manager, and subject to approval by the Capital Programme SMT. Interface with Asset Management and Connections for the establishment and central monitoring of future workload (Outputs and Expenditure).
Project initiation accountabilities are subject to budget and relevant UKPN governance (i.e. Gate Papers approved at Porfolio Board) being in place. Identification of key RIGS information at Project Initiation stage should be undertaken in consultation with the Project Manager.
Asset Registration accountabilities are subject to written confirmation by the Asset Management Regulatory Reporting Manager.
Accountabilities relating to interim and final RIGS reporting are subject to approval by the respective Portfolio Managers and the Head of Delivery.
Data accuracy and assurance activities are undertaken in collaboration with the P6 planners, and where performance of individual planners does not meet a reasonable standard, PILs should escalate this to their direct Line Manager.
Skills, Qualifications and Experience:
Critical skills are strong influencing and assertiveness skills, and attention to detail.
Good networking, communication skills and customer focus are essential.
Resilience, growth mindset and ability to adapt to changes both in internal ways of working, and external regulatory environment.
Vision, commercial awareness and wider understanding of how activities contribute to wider UKPN strategic corporate objectives.
Self-motivated and ability to work independently, and collaboratively with other PILs.
Strong data analysis skills using Microsoft Excel.
Understanding of Oracle controls suite and its capabilities.
Ability to use PowerOn and NetMaps.
Educated to degree level or equivalent workplace experience within a project management or contracting environment.
Proven experience in working within a regulated business and understanding programme planning and control tools, project control systems and requirements. Scheduling, Asset Management drivers.
Substantial experience of project controls or relevant experience within a project management or contracting environment.
Experience and knowledge of contract management processes, including performance management, Change control, purchase to pay cycle, quality control.
Health & Safety Responsibilities
Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.
Employees will ensure they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.
Employees need to be aware that for some craft and operational roles that work at height, or use fall arrest devices, there is an upper weight limit of 116Kg due to maximum safe working load of the safety equipment that is used.
If in doubt ask!
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
