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Job description

This post is to assist in the day-to-day duties of the Pharmacy IV Store and Distribution service - IV support. Work will be carried out under the supervision of the Pharmacy Stores and Distribution Technician and include providing pharmaceutical stock to wards and departments and maintaining good distribution practices.

• To accurately use the computer system to issue stock items to replenish stocks on wards, departments and community clinics. This includes creating picking tickets and delivery notes for the required items.
• To accurately assemble items on picking tickets ready for checking
• To accurately check items previously picked by another member of staff and pack appropriately ready for delivery to required areas
• To have responsibility for the top-up of drugs to a designated ward/ department and to provide cover as necessary for any unavailable staff on their wards/department. To visit and replenish stock drugs to a pre-set level, ensuring stock is correctly stored and expiry dates are checked.
• To help maintain stock levels by participating in stock checks and performing expiry checks, ensuring appropriate documentation is completed. Reporting any inaccuracies, expired and short-dated stock.

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Stores and Distribution:

• To accurately use the computer system to issue stock items to replenish stocks on wards, departments and community clinics. This includes creating picking tickets and delivery notes for the required items.
• To accurately assemble items on picking tickets ready for checking
• To accurately check items previously picked by another member of staff and pack appropriately ready for delivery to required areas
• To have responsibility for the top-up of drugs to a designated ward/ department and to provide cover as necessary for any unavailable staff on their wards/department. To visit and replenish stock drugs to a pre-set level, ensuring stock is correctly stored and expiry dates are checked.
• To support the cycle counts for the omnicell cabinets to ensure that stock levels and re-order quantities are accurately maintained.
• To help maintain stock levels by participating in stock checks and performing expiry checks, ensuring appropriate documentation is completed. Reporting any inaccuracies, expired and short-dated stock.
• To assist in the issue of 'to follow' items for wards and departments daily.
• To participate in the checking and recording of environmental temperatures, referring to Stores Technicians in the event of any anomalies.
• In the absence of the Senior Assistants, check that all daily ward top-ups are completed and refer to the Stores Technicans in case of any problems.
• To be responsibly for returning excess ward stock into the Pharmacy Stores, checking the remaining appropriate shelf life and confirming quantities.
• To support the appropriate receipt and storage of bulk IV fluids in the external IV stores
• Ensure that all delivery paperwork, i.e. delivery notes and invoices, are signed and given to the purchasing team for processing.
• To be responsible for assembling and delivering IV fluids to the wards and departments based on picking tickets created from top-ups and wards requests.
• Conduct IV fluids stock counts to maintain correct inventory levels.
• To liaise with the store’s purchasing team on IV fluids to ensure that orders are placed promptly and any to-follows are communicated to the portering team.
• To support the relocation of Bulk IV fluids between the wards and department to help manage IV fluid shortages or to prevent wastage.
• Accept and sign the receipt for deliveries of Pharmaceutical products from suppliers, checking that the delivery is for the Pharmacy Department.
• To unpack goods received and;
• Check items and quantities received match delivery notes and purchase orders
• Check items are in good condition and tamper seals are intact
• Check items have an adequate shelf life, referring to Stores Technicians for goods with a shelf life of 6 months or less
• Check prices match those on both the delivery notes and purchase orders, referring to Stores Technicians for any discrepancies
• Sign purchase orders and delivery notes to accept goods received are as stated above.
• Refer any discrepancies or queries to Stores Technicians.
• To accurately use the computer to receive goods into the pharmacy store.
• To accurately file purchase orders and delivery notes in line with procedures.
• To maintain a clean, safe, clean and tidy working environment in all areas of Stores.
• Put away stock into the Pharmacy Robotic system, onto shelves in the Stores Area or send to the Dispensary or Aseptic Department.
• Responsible for daily waste disposal according to strict procedures.
• Carry out general duties within the stores/distribution areas as required.
• To ensure documentation is accurately completed and filed as necessary.

GENERAL

• To deal with enquires received over the telephone and through the Pharmacy Stores entrance, referring to Senior Stores Staff if necessary.
• To attend promptly to all internal and external customers and provide a high standard of customer service.
• To be responsible for the accurate data entry on the computer system.
• To undergo training to ensure competence.
• To assist where appropriate with the training of new staff.
• To follow all procedures and policies in the department, including any other relevant duties, as may be required by the Director of Pharmacy.
• To maintain satisfactory personal performance and professional standards and achieve, where possible, agreed objectives described in the Annual Staff Appraisal system.
• All King's College Hospital NHS Trust employees must carry out their duties with due regard to the Fair Access Policy and respect the cultural beliefs and customs held by clients and staff.
• To ensure compliance with the Health and Safety at Work Act and other relevant legislation, national and local policies and procedures.
• To uphold and comply with the Standing Orders and Standing Financial Instructions of King's College Hospital NHS Trust.