Personal Assistant to the Head of Office, Truro, Cornwall

Personal Assistant to the Head of Office, Truro, Cornwall Truro, England

Savills
Full Time Truro, England 10.56 - 12.04 GBP Today
Job description

Key Responsibilities

  • Liaising with Clients, Tenants, and Contractors
  • Maintaining Dynamics CRM databases and APR database for immediate team
  • Proactive use of social media for the Rural Department, especially the Directors
  • Set up and manage the department meetings, including taking minutes and general diary management
  • Invoicing including job time and expenses recovery and regular reconciliations of clients' fees based on database reports
  • Being proactive with reviewing debtors, aged time and disbursements
  • Answering the telephone for the Head of Office and Rural Department and other departments (as required) and assisting with queries where possible, and/or taking accurate messages
  • Dealing with contractors in an emergency and creating works orders as appropriate
  • Lone working implementation (checking safety of team when on site, and when not returning to the office afterwards)
  • Typing and proof reading of documents, especially Trustees’ reports.

Key Skills


  • Confident with a positive outlook
  • Strong decision maker who gives assurance
  • Ethical with strong integrity and confidentiality
  • Possess strong communication skills (both verbal and written)
  • Highly organised, flexible and able to clearly prioritise their duties and meet deadlines
  • Ability to work under pressure
  • Microsoft Office Advanced User
  • A frequent and agile user of social media, with a good understanding of its increasing effectiveness in business
  • Strong Typing Skills
  • Logical thinker and adopter of policies and procedures
  • Able to commit to challenging goals and delivers consistently against these
  • Self-starter, who relishes challenges and strives for the best
  • Strong team player: builds relationships and consults with others, quickly establishes trust and credibility
  • Diplomatic and challenging with the ability to influence others
  • Flexible approach and a willingness to help others when possible
  • Someone who has innate curiosity and is eager to experiment and push the boundaries of what is possible
  • Be party to confidential information, which you will be required to keep confidential


Find out more about Savills offer

Personal Assistant to the Head of Office, Truro, Cornwall
Savills

https://www.savills.co.uk
London, United Kingdom
Mark Ridley
$2 to $5 billion (USD)
10000+ Employees
Company - Public
Real Estate
1855
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