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Personal Assistant (part-time)

Personal Assistant

Sainsbury’s Bank

Edinburgh & Home

In a nutshell

As a Personal Assistant you will be required to provide professional and confidential support by assisting the Conduct & Compliance Director with administrative, analytical, and organisational tasks. These tasks will range from diary management, organising of meetings, expenses, assisting with presentations, arranging travel and accommodation as well as providing administration duties for the wider department.

What you’ll be doing

• Organise, plan, support and prioritise monthly and daily activities along with diary commitments for the C&C Director.
• Arrange and prioritise meetings, appointments, events, and conferences (internal and external).
• Read, prioritise, and action all inward correspondence, screening telephone calls and reviewing all emails and packs to ensure the C&C Director is aware of key information.
• Organise and attend, where appropriate, meetings, steering groups and forums ensuring all are well prepared with the relevant documents, briefing papers, reports, and presentations when necessary and follow up on any related issues with the relevant business areas as required.
• Manage all travel and accommodation where necessary.
• Carry out a broad range of administration procedures and duties to assist in the overall performance of the team including invoices, expenses and maintaining structure charts.
• Meet and greet visitors at all levels of seniority and supporting with the induction process for new colleagues joining the team.

What you need to know and show

• Previous experience working in a PA capacity, including diary management, presentation and report writing with the ability to apply sound judgement and decision making.
• Excellent word processing/notetaking/secretarial and communication skills.
• Strong impact and influencing skills with the ability to engage stakeholders and demonstrate a high level of integrity, discretion, and confidentiality at all times.
• Good working knowledge of Word, Excel, PowerPoint, Visio and Microsoft Teams.
• Excellent problem-solving skills with the ability to understand and analyse data, paying attention to detail.
• Ability to organise, plan and prioritise workload with confidence.
• Excellent team player with strong interpersonal skills and the ability to network and develop strong relationships with all areas of the business and colleagues at all levels.

Colleague Conduct Rules

The individual performing this role is expected to adhere to the conduct rules as specified by our regulators (PRA and FCA).

Our benefits

In addition to the all-important salary, pension & bonus offering, we totally get that life outside work is important to us all. So, we want to shout out some of our other great benefits…

• We offer flexible working to help you achieve a good work/life balance
• Opportunity to buy extra holidays
• Discounts on your weekly shop, buying a laptop or sofa? We’ve got it covered through your Sainsbury’s, Argos and Habitat store discount card
• Cycle to work scheme!

A little about us & our culture

We’re proud of our heritage as the UK’s first supermarket bank. As digital technology drives the banking landscape we want to be at the forefront of this technology, offering award winning innovative digital banking products to our customers. Technology is where we see our growth therefore, we need innovators to join us and drive the next phase of our evolution.

We’re a friendly bunch who collectively share a passion to make our customers’ financial lives easier. As part of the wider Sainsbury’s Group, being one of the UK’s most trusted brands, it brings our colleagues a wealth of opportunities to fulfil their potential. Here, you can be part of something bigger and help to create an innovative approach that puts the customer at the heart of everything we do.

Everyone is welcome at the Sainsbury’s Group, and we’re proud to be an equal opportunities employer that champions a diverse and inclusive culture that reflects the diversity of the communities we serve.

Work-life balance is important to us, so we offer our colleagues as much flexibility as possible in line with the needs of their role. We trust them to decide how, where and when they work, combining remote and collaborative working with a flexible approach to hours within their working days, giving plenty of time and space for life outside of work whilst delivering against our business goals.

If you’re interested in applying and are excited about working with us but are unsure if you have the right skills and experience – we’d still love to hear from you! We’d also be happy to discuss more flexible working options such as job shares and part time working.

As this role involves working within a regulated environment any offer will be subject to satisfactory background checks including criminal record check, credit check, fraud check and employment references.

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