Personal Assistant - Group HR Director London, England
Howden Group Holdings
Full Time
London, England
40000 - 45962 GBP ANNUAL Today
Job description
From day one, our mission has been to create an independent business with a unique culture – one that is controlled by the people who work for it. Finding the most talented and entrepreneurial people has always been key to our success.
People come to Howden Group Holdings for lots of different reasons, but they stay for the same one: our culture. That’s what sets us apart, and why we nurture and retain the best talent in the market. Whatever your priorities – work/life balance, career progression, sustainability, volunteering - you’ll find like-minded people driving change at Howden Group.
About the Role
An exciting opportunity has arisen for a PA & Team Administrator to our Group HR Director and HR Leadership team this is an exciting opportunity to join our fast-growing and transformational business at a pivotal moment in its evolution.
This is a key role in supporting the HR function in delivering a global People Agenda for Howden Group. A primary focus is managing the Group HR Director’s diary, scheduling meetings internally and externally, organising international travel and events. Additionally, this role will provide some administrative support across the UK members of the HR Leadership team. For example, this role will provide essential support in organising and monitoring projects, manage our budgets and reporting, enabling effective collaboration across the function.
You will thrive in this role if you are extremely organised, with excellent verbal and written communication skills, have the ability to form influential relationships and build a network quickly. The role requires exceptional IT skills, including MS Office products such as PowerPoint and Excel. Additionally you will be confident and able to take the initiative in ambiguous circumstances coupled with excellent time management skills. The ability to adapt priorities to meet deadlines and constantly changing demands are essential, as are accuracy and attention to detail.
Key Accountabilities:
- Full diary management for, Group HR Director and ad-hoc diary support HR Leadership Team
- Planning, organising and supporting internal and external meetings and providing necessary documentation which includes proactively arranging agendas and papers ahead of meetings in a timely and efficient way
- Acting, as required, as meeting secretary, recording and distributing notes, actions and following up as appropriate
- Booking travel and accommodation for international travel where required
- Providing project administrative support to the HR Leadership team including but not limited to, formatting documents, reports and presentations,
- Lead and coordinate on key HR meetings and forums – setting the agenda, structure and format of meetings and facilitating sessions
- Manage consolidation monthly reporting requirements for Group HR Director and HR Leadership team. This includes monthly HR reports for the Group ExCo, board meetings and divisional leadership meetings. Key reports include consolidation of key HR metrics and progress against global People Agenda
- Support the HRD and HR Leadership team in managing the HR budget, working with the Finance team to provide regular updates and MI on plan vs actuals. Support forward looking budgeting and forecasting process
- Manage invoicing process and approvals for the HR function
- Support the Group HR Director and HR Leadership Team to produce appropriate internal team communications
- Manage key initiatives for the HR team (e.g., Office moves, New laptop deployment, software upgrades)
- Handling confidential information in a discreet, sensitive and diplomatic manner, ensuring security of access to such information is maintained at all times.
Knowledge, Skills & Experience
- The successful applicant will have a proven track record of delivery in a PA/Team Assistant type role and be comfortable delivering excellent support to the Group HRD/HR Leadership team whilst maintaining an effective relationships with the broader team
- An ability to prioritise is key as is the ability to manage a broad range of tasks from structured e.g. Taking minutes and diary management to creative e.g. event co-ordination and communications
- The ability to demonstrate attention to detail and pride in their delivery highly valued
- Experience working in a large complex and international organisations
- A natural ability to seek out and connect with "solution providers/fixers", irrespective of whether they are based in the office or remotely
- A positive, can-do approach to work, and transparency in communication/sharing ideas, issues, needs, concerns
- Ability to work in a fast-paced and ambiguous environments, and a proven ability to be proactive/work on own initiative
- Need fully operational knowledge of Microsoft Office (Outlook, PowerPoint, Word), as well as Microsoft Live Meeting and Microsoft SharePoint. Must also have basic Excel knowledge.
- Excellent time management/organisational skills and high throughput of quality work
- Excellent written and verbal communication
What do we offer in return?
A career that you define.
Yes, we offer all the usual rewards and benefits - including great healthcare provision, a wide variety of wellbeing offers, competitive salary, generous pensions and more - but we know you expect all that.
What you might not expect is a job where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
Our Culture: People First
We are proud to be at the global table, but we are most proud of our culture. It has been built on a single and constant set of principles over more than 25 years, and it has helped us become:
- An international group with independence and people at its heart
- A home for talent with a unique culture: the biggest small company in the world
The focus on being a People First business has always been at the very heart of the Group. David’s vision was to create an independent business with a unique culture; one that would survive and thrive as a business controlled by the people working for it. Finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.
Diversity & Inclusion
At Howden Group Holdings we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.
Additional Job Details
Worker Type:
Permanent
