Personal Assistant – Global Ventures London, England
Job description
Who We Are:
Global Ventures is a key driver of The Coca-Cola Company “Beverages for Life” strategy. We operate new businesses that are very successful in their home markets, with a focus on scaling them globally. We incubate and nurture high growth opportunities without all the constraints of our traditional business models. We are a small team that works outside of the traditional organizational model – regardless of role, we all play a critical role in helping our businesses succeed.
Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and growth with these incredible mentors. We are seeking an Administrative Assistant to join our team. In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
What You’ll Do for Us:
Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas and appointments with authorities if needed, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.
Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
Performs general clerical duties including but not limited to applying for office badges, corporate cards, coordinating IT and technology equipment requests and delivery, scanning, copying, faxing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, maintaining the teams’ Insider Trading List updated five times/year; maintaining multiple stakeholder group address lists (ELT, FLT, OU Pres, OU CFO, OU Strategy, etc ) Analyst Reports Distribution; and BD Corp entry on all investor meetings for roadshows (mirroring calendaring of roadshow)
Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally. Performs other duties as required and/or assigned.
Qualifications & Requirements
High School and some college preferred in Business, Communications, or similar fields is ideal.
2 years of experience in a high-level support role preferred.
Must have proven ability to be a resourceful problem-solver.
Experience in coordinating projects.
Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
Strong attention to detail, interpersonal, and communication skills are needed.
Excellent time management and organizational skills to meet deadlines are needed.
Experience scheduling travel arrangements and schedule for management.
Support experience in a professional services, sales, or marketing environment.
Experience successfully creating and/or modifying processes.
What We Can Do For You:
Growth Culture: Opportunity to work with and learn from all members of the team in supporting your career growth and development.
Benefits: A full array of benefits for your financial, health and well-being that starts on day one of employment.
Work Life Balance: Our Company works diligently to help ensure this is a reality for our associates.
Skills: Microsoft Office, Executive support, Database, Expense Reporting, Office Management, Travel Coordination, Grammar, Workflows, Microsoft SharePoint, Payroll, Computer Applications, Data Collection, Purchase Orders, Administrative tasks
Skills:
Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.
