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We have an exciting opportunity to join our publishing operations team as a Personal Assistant (PA) to our Publishing Operations Director.

As a PA you will manage the Publishing Operations Director’s diary and daily schedule, allowing them enough time to prepare for meetings, attend to the day-to-day requirements, whilst factoring in time for independent work and breaks.

You will liaise regularly with senior management, deal with confidential information and will be empowered to make certain decisions and communicate on behalf of the Publishing Operations Director and department.

We are looking for an experienced PA to join the team and take the lead on certain projects for the benefit of the wider department.

Key Responsibilities:

• 
  Organise internal and external meetings across multiple sites. This will include organising department Townhalls, other events and supplier meetings, as well as regular senior management forums. Responsibilities include booking the rooms/venue, online zoom/teams calls, arranging catering, minuting.
• Arrange travel for the department leadership team. Working with numerous suppliers to organise complex itinerary
• Collate and produce monthly suppliers spend reports in excel. Querying anomalies with suppliers and Production as and when. Presenting this financial information as appropriate.
• Provide high quality support to meetings, such as preparation of reports and agendas, formatting and producing high quality PowerPoint presentations and taking minutes
• Administrative support, maintain group emails, etc
• Process expenses for the leadership team on time and with correct receipts
• Approve and capture all direct report holidays and input into diary

What you’ll bring to the role:

• 
  Advanced Microsoft Office skills, including Excel, Word, PowerPoint
• Previous experience working as a PA to a senior manager
• Competent at using MS Teams, Zoom, and Outlook to set up virtual meetings and work groups
• Strong organisational skills, especially diary management
• Strong communication skills
• Attention to detail

Knowledge of the publishing industry and operations and working knowledge of Biblio, Bookscan and Tableau is desirable but not essential.

If this sounds like your next opportunity, please apply with your CV and cover letter telling us why you’re a great fit for the role and why the opportunity is of interest to you by Friday 28th April.

While our offices are places for you to connect, collaborate and celebrate with colleagues, having flexibility about where you work is just as important for doing your best work and for your wellbeing. So, we don’t have a one-size-fits-all approach when it comes to how we work across Penguin Random House UK.

This is a hybrid role with some days working from the office and some days from home. There will be regular meetings and activities that you will need to attend in person at our offices in Nine Elms and Vauxhall Bridge Road. Working patterns can be discussed further at interview stage.

What you can expect from us:

Salary: from £33,000 - £41,000 depending on how your skills and experience align to the role, plus benefits.

Our creativity is inspired by different perspectives, so we want our culture to be one of belonging, where everyone feels welcome and where differences are celebrated.

As a Disability Confident Committed organisation, we're part of the offer an interview scheme. This is where disabled applicants who meet the essential criteria for the role can opt in to get to the next recruitment stage. There may be some situations where volume of applicants means we can't take all eligible candidates to interview.

We want to make sure disabled applicants can be their best at each step of the recruitment journey. If you need adjustments during the application process, we encourage you to get in touch with us at http://[email protected]. Remember, you only need to share what you are comfortable to for us to support your adjustment request. Find out more about our approach here: http://www.penguinrandomhousecareers.co.uk/applying-for-roles-with-a-disability

We partner with The Book Trade Charity, who provide financial assistance for people looking to get into the publishing industry; you can find more information and talk directly here: https://btbs.org/grants

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: The Random House Group Limited

Country: United Kingdom

State/Region: London

City: London

Postal Code: SW11

Job ID: 259358