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Job description

Personal Assistant to Director

Job Responsibilities:

· Provide a full spectrum of secretarial and administrative support to Director in both business activities and personal matter

· Providing administrative support including sorting incoming correspondence, reconciliation and processing of monthly statements, and arranging internal and external meetings and functions when required

· Undertake ad-hoc projects as assigned from time to time.

· Travel management - to many of our offices across 34 countries requiring booking of international travel across multiple time zones - flights, trains, visas, hotels, transfers to and from the airport and car parking.

· Liaising with Main and Executive Board members, investors, clients and colleagues at all levels building relationships with them and their EAs/PAs over the phone, in person and via email.

· Typing dictated notes/emails.

Job Requirements:

· At least 5 years’ experience in Secretary / Personal Assistant

· Mandarin is a extra advantage

· Solid experience in translation

· Strong coordination, communication, excellent representational and interpersonal skills, able to work independently and a good team player

· Ability to multi-task and work with strict deadlines, under high-pressure situations, and remain calm in stressful situations; ability to prioritize and adjust with change

· Keen attention to detail, be highly organised, and have strong follow-up

· Excellent time management, detail-minded in organsing business work schedules and completing tasks efficiently, mature and trust worthy

· Ability to manage sensitive and confidential information with discretion and diplomacy

· Immediate available is highly preferred

· Ability to keep to deadlines.

· Advanced MS Office experience.

· Strong interpersonal skills, with an innate ability to develop effective relationships with a broad and diverse network.

Please note that this is a Hybrid position.

No recruitment agencies

Job Types: Full-time, Permanent

Salary: £50,000.00-£55,000.00 per year

Benefits:

• Company pension
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Loyalty bonus
• Yearly bonus

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you aware that this is a Hybrid position

Experience:

• personal assistant: 5 years (required)

Language:

• Mandarin (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in London