Personal Assistant London, England
Job description
Become part of our society.
We are currently looking for a talented and motivated Personal Assistant to support the Division Manager (DM) of our Transportation & Urbanisation (T&U) Division. This role can be worked flexibly from our Central London office with a mix of office and home based working and the option to adjust start/finish times.
What does the role involve?
You will assist in managing the DM’s office to ensure the function is run efficiently and effectively, decision making is timely and functional objectives are met. The role is varied but key duties include the following:
- Managing critical relationships on behalf of the DM, including clients and non-exec commitments.
- Assessing all enquiries directed to the DM and determining the appropriate course of action.
- Full management of the DM’s email inbox including drafting replies to clients, colleagues and suppliers on behalf of the DM and providing insight trends.
- Undertaking extensive full diary and travel management, including determining which meetings take priority, future planning, meeting and liaising with clients and ensuring environment is set up for meetings.
- Providing support to the Commercial Finance Manager.
- Produce monthly reports for the division on behalf of and in conjunction with the DM.
- Attending, note taking and producing Records of Decisions of monthly Leadership Teams and other management meetings.
- Planning, coordinating and executing functional meetings, off-sites and events.
- Assisting with audits.
- There may be occasions when you will need to travel to other offices.
To be successful in this role you’ll possess:
Considerable experience gained in a similar role with the ability to predict what is needed to prevent last minute activity. You'll have exceptionally strong planning, organisation and prioritisation skills with the flexibility to adapt to changing situations, you'll have the ability to work independently, multitask and work under pressure. You'll have a high level of attention to detail with the ability to work to deadlines, experience of operating and influencing up to Director level as well as excellent emotional intelligence, communication and relationship management skills.
You will have excellent Microsoft skills including Word, Excel, PowerPoint, Outlook and Teams.
What’s in it for you?
Working at Sweco you’ll experience an inclusive, friendly and flexible working environment where colleagues are encouraged to grow and develop. A meaningful job where you’ll help to transform society by being a trusted consultant to our clients.
If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we’d love to hear from you.
Let’s transform society together at Sweco.com/careers.
About Us
Transforming society together, we're planning and designing sustainable communities and cities of the future.
Solving the great societal challenges of our time is more relevant, demanding and inspiring than ever before. At Sweco, we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanisation, harness the positive power of digitalisation and make societies more sustainable.
We offer our clients a combination of global expertise and local presence, adapted to their business and reality. Our ambition is to be our clients’ most relevant partner, working together to help them solve their challenges, today and into the future.
Sweco is committed to enabling all its colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning or other interests. We offer flexible start and finish times, part time and hybrid working options so that you can flex your hours around your day to day needs.
Equality, Diversity & Inclusion
It’s important to us that that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity and diversity for everyone.
Here at Sweco we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.
We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more The Armed Forces Covenant - Our Commitments | Sweco UK.
We are also proud to be a Disability Confident Committed employer, and will interview all disabled applicants who meet the essential criteria.
If I have a disability, can I get help (e.g. “reasonable adjustments”) with the application process?
If you’re an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, please contact [email protected] for assistance.
In order to address your request the following information is needed:
- Name
- The best method for contacting you (Phone or email)
- The position title
- Requisition/vacancy number
Upon receipt of this information, we’ll respond to you promptly to obtain more information about your request.
Please note: we reserve the right to close vacancies before the advertised closing date.
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