Personal Assistant Sheffield, England
Job description
An exciting opportunity has arisen due to the retirement of the previous post holder to work within Surgical Services as a Personal Assistant to the Nurse Director and Deputy Nurse Director.
The post holder will support the Nurse Director and Deputy Nurse Director, providing a full range of Personal Assistant duties. To ensure the management and support service to the care group is well co-ordinated and evenly balanced whilst maintaining individual accountability and direction within the team. To be the first point of contact for external and internal parties to access the Nurse Director and Deputy Nurse Director. Previous experience in this role within the NHS to senior managers would be advantageous.
To manage the personal requirements of the Nurse Director and Deputy Nurse Director and all functions led from that office.
To prioritise and manage own workload and to have determination and resilience in meeting objectives and deadlines and maintaining a fast pace of work.
To manage the diaries and e-mail inboxes of the Nurse Director and Deputy Nurse Director, highlighting key issues in a timely manner.
Coordinate a realistic diary that combines availability for key meetings with sufficient time for travel, preparation, and the delivery of key pieces of work.
To be the first contact point for external and internal parties to access the Executive Team, co-ordinating queries, and responses to ensure that enquiries are dealt with in a timely, efficient, tactful, professional, and courteous manner.
To deal with telephone enquiries from both internal (members of staff) and external (patients, relatives, other organisations, and companies) parties on behalf of the Executive Team, and to deal with correspondence on behalf of the Executive Team. This will include personally initiating replies and drafting responses.
To co-ordinate major events/conferences.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
In return you will be supported to develop both personally and professionally to enhance your career. We promote a work/life balance and support flexible working. Although Surgical services spans across two site the post holder will be predominately based at the Northen General Hospital.
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
