Personal Assistant United Kingdom
Job description
Location
Blackfriars, GB
Department Name
Southern Region - Asset Management
About Network Rail
Our passengers and freight users are at the heart of everything we do. We help connect people to their friends and families and get goods to their destination safely and efficiently. We're an organisation where people matter. Watch our video to find out more!
About our people and the recruitment process - We're an inclusive employer of choice and we welcome applications from everyone!
We encourage our colleagues to work flexibly, as we know traditional working patterns don't always fit. If you want to consider working flexibly, just let us know and we'll do our best to help and invest in your career with us, whilst you have a healthy work life balance.
We're also a Disability Confident Leader employer and we'll try our best to adapt the process and offer a reasonable alternative to help support people with disabilities access, apply and interview for roles.
Brief Description
We have an opportunity for an experienced Personal Assistant, here in our Southern Region Asset Management Team.
Based at London Blackfriars, as Personal Assistant to the Director, Engineering and Asset Management, you’ll provide an efficient and effective personal support service to the Director and their team to support the delivery of their objectives.
We are able to offer hybrid working, with the requirement to be in the office 2/3 days a week.
About the role (External)
Key Accountabilities will include:
- Managing the Director’s calendar.
- Managing the Director’s personal budget, making comprehensive records available at all times.
- Making arrangements for functions, conferences visits and meetings.
- Co-ordinating and preparing agenda and papers for executive meetings and assist with any follow-up action as necessary.
- Supervising and organising workloads for clerical support team in conjunction with other functional managers.
- Maintaining an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
- Utilising financial and procurement systems and act as Local Purchasing Agent (where directed).
- Reviewing accounts received and process invoices for payment in accordance with Internal Control procedures.
- Processing and maintaining weekly personnel records.
Job Skills, Experience and Qualifications
Essential
- Excellent organisation skills
- Experience of working with senior management
- Excellent time manager
- Ability to work under pressure
- Good MS Office skills
- Ability to work on own initiative
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Closing date: 17 April 2023 - Late applications will not be accepted.
Remote working opportunity! this role requires working in the office 2/3 days a week.
Drugs and Alcohol Standard:
Our Drugs and Alcohol Standard has now changed. All prospective candidates who are offered a conditional role will be required to undergo and pass a drugs and alcohol test. Your application will be rescinded if you record a positive test. All positive drugs and alcohol test results for prospective candidates will be securely held on Sentinel database and a 5 year suspension from applying for a safety critical role, a role which requires PTS certification or a Key Safety role on Network Rail Managed Infrastructure will be enforced.
You can visit Evenbreaks Career Hive for advice on accessibility support if you're unsure of the options available. Should you require any reasonable adjustments/modifications, please add a note to your application.
