personal assistant Milton Keynes, England
Network Rail
Full Time
Milton Keynes, England
44155 - 33020 GBP ANNUAL Today
Job description
Personal Assistant
Location
Milton Keynes, GB
Department Name
Finance
About Network Rail
Our passengers and freight users are at the heart of everything we About Network RailOur passengers and freight users are at the heart of everything we do. We help connect people to their friends and families and get goods to their destination safely and efficiently. We’re an organisation where people matter. When your part of our team, you matter to us, and you matter to millions.
We're continuing to build a more diverse and inclusive organisation which is representative of the passengers we serve. To do this, it is essential we become a more open, diverse, and inclusive organisation, harnessing the skills and expertise of all our people, and attracting the best talent to help us have a safe, accessible railway for everyone.
We believe that investing in our people is one of the most effective ways of improving the safety, reliability, and efficiency of the railway. For more information about Network Rail and how we recruit, please refer to the Network Rail Careers website.
Group Finance
A central function established to provide specialist financial support and knowledge to the rest of Network Rail
Consolidates the regions and functions to form companywide financial reporting for the board and external bodies
Leads the company wide business planning and reporting
Provides the framework for governance, risk, assurance and business improvement
Made up of the following teams: Group Chief Accountant, Group Finance & Governance, Business Planning & Analysis, Finance Planning & Analysis, Group Treasury, Group Claims & Insurance, Quality & Business Improvement and Corporate Functions Finance.
Brief Description
We are looking for a Personal Assistant to fill a 12-month Fixed Term/Secondment opportunity based in Milton Keynes to provide an efficient and effective personal support service to two Directors and their team to support the delivery of their objectives.
About the role (External)
The role of Personal Assistant is a multifaceted role in that you will undertake various duties including (but not limited to):
• Manage the Director’s calendar.
• Manage the Director’s personal budget, making comprehensive records available at all times.
• Make arrangements for functions, conferences visits and meetings.
• Co-ordinate and prepare agenda and papers for executive meetings and assist with any follow-up action as necessary.
• Supervise and organise workloads for clerical support team in conjunction with other functional managers.
• Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
• Utilise financial and procurement systems and act as Local Purchasing Agent (where directed).
• Review accounts received and process invoices for payment in accordance with Internal Control procedures.
What essential skills and experiences are required?
The successful candidate for this role will be required to be/have: -
• Excellent organisation skills
• Experience of working with senior management
• Excellent time manager
• Ability to work under pressure
• Good MS Office skills
• Ability to work on own initiative
A message from our Chief Executive, Andrew Haines:
‘Our passengers and freight users are at the heart of everything we do. We help connect people to their friends and families and get goods to their destination safely and efficiently. We're an organisation where people matter. Watch our video to find out more!
We're continuing to build a diverse organisation which is representative of the people we serve. We want to harness the skills and expertise of our people and attract the best talent, to enable a safe and accessible railway for everyone.
Duration: 12-month FTC, full time opportunity
Location: This role is based at The Quadrant:MK. For roles based in the Quadrant:MK, you must live within 75 minutes of The Quadrant.
Closing date: 13th August 2023. On occasions, we may need to close the advert early based upon application volumes. Late applications will not be accepted.
Interviews will be held W/C 21st August 2023 (date is subject to change due to business needs)
Band & Salary: Band 5 – £33,020 - £44,155 per annum (dependent upon experience) plus benefits
What can we offer you in return?
We have a range of benefits including:
• 28 days annual leave entitlement, plus Bank Holidays and five volunteer days
• My Benefits – our discounted online shopping site
• Flexible and family friendly policies and practices
• A range of discounted offers including, Healthcare offers, cycle to work, healthcare club discounted membership and other benefits
• Subsidies of up to 75% on rail and underground season tickets
• A range of pension schemes
• Two weeks paid reserve leave for our Armed Forces community
• Training, development and employee assistance programme available
• To learn about the benefits we offer please here.
About our people and the recruitment process
We're an inclusive employer of choice and we welcome applications from everyone! We encourage our colleagues to work flexibly, as we know traditional working patterns don't always fit. If you want to consider working flexibly, just let us know and we'll do our best to help and invest in your career with us, whilst you have a healthy work life balance.
We're also a Disability Confident Leader employer and we'll try our best to adapt the process and offer a reasonable alternative to help support people with disabilities access, apply and interview for roles.’ Visit Evenbreak’s Career Hive should you need accessibility support to apply or should you require any reasonable adjustments/modifications, please contact [email protected] and have your IRC number ready as this will be required.
As an arm’s length department of the UK Government, Network Rail is required to comply with a well-established pre-employment vetting process for all prospective employees.
Baseline Personnel Security Standard (BPSS) checks require prospective employees of Network Rail to meet the following requirements.
• Provide eligibility to work in the UK and identity documentation
• Complete a satisfactory 3-year employment history check
• Complete a satisfactory unspent criminal conviction disclosure check for more information regarding BPSS pre-employment related checks, please visit the UK Government website for further information - UK Government - BPSS Checks
Network Rail welcomes applications regardless of age, disability, marital status (including civil partnerships), pregnancy or maternity, race, religion or belief, sexual orientation, transgender status, sex (or gender), employment status, trade union affiliation, or another factor. We will interview all disabled applicants who meet the essential criteria.
Safe behaviour is a requirement of working for Network Rail. Applicants should be able to demonstrate their awareness of our Safety Vision
Network Rail positively embraces flexible working recognising that employees may wish to balance work and family/home life.
We’re delighted to have been named as one of The Times Top 50 Employers for Gender Equality 2023.Drugs and Alcohol Standard:
Our Drugs and Alcohol Standard is changing as of 16.01.2023. All prospective candidates who have not been offered a conditional role by 16.01.2023 will be required to undergo and pass a drugs and alcohol test. Your application will be rescinded if you record a positive test. All positive drugs and alcohol test results for prospective candidates will be securely held on Sentinel database and a 5 year suspension from applying for a safety critical role, a role which requires PTS certification or a Key Safety role on Network Rail Managed Infrastructure will be enforced.
Network Rail
www.networkrail.co.uk/careers
Milton Keynes, United Kingdom
Andrew Haines
$5 to $10 billion (USD)
10000+ Employees
Non-profit Organisation
General Repair & Maintenance
2002
