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Background

At Moorhouse, you can really make a difference!

As we continue to grow as a firm, our principles and values remain at the forefront of everything we do. All our clients are FTSE 100 / 250 companies or major government departments, and we work with them on their most complex, high-profile transformation programmes.

Our people are some of the best management consultants you will have the opportunity to work with. What stands them apart is the genuine realisation that we can all excel, grow and develop our careers in Moorhouse together. Our relentless focus on maintaining a high-quality bar when it comes to recruitment has been instrumental in differentiating us from our clients and is key to our continued growth and success as a firm.

Over the next five years, our strategy is to double in size from our current headcount of c.200 consultants; you will have the opportunity to work with an experienced and committed team and play a key role in shaping the future of the business.

We recognise that you need to choose us, just as much as we need to want you. Whilst we are excited by the opportunity to recruit a new member of the Business Support team to play such an instrumental role in supporting the business, we need someone equally excited by this opportunity.

About the role

This role is key to supporting the Partners, enabling them to be effective in their roles. You will be supporting 7 Partners and working within a supportive team, working closely with the other assistants.

Duties and Responsibilities

• Work directly with Partners and Directors to support all aspects of their daily work routine and act as the point of contact among employees, clients, and other external partners.
• Comprehensive diary management for multiple Partners including scheduling meetings, appointments, speaking engagements, and travel. Exercise discretion in committing time and evaluating needs, maintaining the confidentiality of highly sensitive information. Manage responses and take ownership of diary and rearrange meetings as necessary.
• Preparing meeting agendas, taking minutes and tracking actions for meetings
• Determine priority of matters of attention to Partners and Directors; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the Partners and Directors advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Arranging meetings, managing the online room booking system, booking venues, preparing video-conference equipment, and organising catering for events.
• Liaising with clients & their PAs to arrange meetings and events.
• Prepare, reconcile, and submit expenses.
• Submit timesheets for Partners and ensure they meet chargeable time requirements.
• Support organising internal events and assisting with onsite events.
• Maintaining a strong working relationship with other Business Support Teams.
• Working closely with the other PAs and office team to ensure a smooth running of the office and provide cover when other PAs are on leave using independent judgement and initiative.
• Providing administration support for meetings and bid work, including producing & formatting documents, binding, and preparation of briefing papers, reports, and presentations.
• Play a key role in the coordination of team efforts both within and outside the department.
• Handle printing, copying, filing, and email/messages.
• General ad-hoc office duties such as the occasional ordering of office supplies.
• Routinely perform a wide variety of support duties.

What we are looking for:

Essential Skills and Qualifications

The successful candidate must also be able to evidence:

• Proven experience working as an Executive Assistant, Personal Assistant, or similar role in Professional Services or Financial Services.
• Exceptional communication skills with senior executives and the ability to express yourself clearly and succinctly both verbal and written.
• Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others.
• Ability to work in a fast-paced environment without supervision.
• Exceptional organisation, time management and attention to detail skills and commitment to delivering quality work.
• Ability to manage multiple priorities and stakeholders. You must be capable of adapting to conflicting demands.
• Ability to plan and schedule workload, deal with several tasks simultaneously, and cope well under pressure.
• An anticipative and independent thinker, able to cope with charming yet demanding personalities.
• Excellent knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook, and Teams).

Desirable

• Successful problem-solving and decision making.
• Proven experience supporting Board level stakeholders with a continuous improvement mindset.
• Confident and friendly approachable to develop good relationships with colleagues at all levels.
• Flexible and positive attitude, willing to do what is necessary to get things done.

Our behaviours and culture are deeply rooted in our values:

• Integrity and accountability: We will do what we say and do it well
• Collaboration: How we do things is as important as what we do, so our approach is always collaborative whether working alongside our clients or together as a firm
• Sense of humour and perspective: We take our work seriously but not ourselves
• Positive pragmatism: Anything is possible, but not everything is sensible

These values apply to everyone. They come to life through the running of Moorhouse, and it is essential that the successful candidate is able to embrace the values and lead by example.

Package & Location

• You will receive a total cash package of around £50,000 consisting of a base salary between £40 – £45,000 plus a combination of personal and company bonuses which ensure that all our people share in the success of the business.
• 25 days paid holiday, plus five days unpaid holiday. For every year of service, one unpaid day becomes a paid day. There is also an opportunity to buy or sell up to five days’ annual leave per year.
• Core working hours are 9am-5.30pm
• Life Assurance
• Private Medical Insurance
• Group Personal Pension Scheme
• A range of discounted lifestyle and well-being benefits through Perkbox
• Our offices are based near Liverpool Street station, and we support flexible and hybrid working.

If you would like to find out more about Moorhouse please visit our website – www.moorhouseconsulting.com. Alternatively, if you would like to have a conversation about this particular opportunity please contact Irene via [email protected].

Moorhouse is proud to be an equal opportunities employer and seeks to attract and employ the very best people. Through inclusiveness, we ensure that we are representative of the society in which we live and truly demonstrate our commitment to diversity.