personal assistant Edinburgh, Scotland
Job description
A little bit about out our company ...........
With over 60 years of trading, Jarvie Plant Group Ltd is a leading independent hire Company servicing the construction and other industries. Headquarters in Grangemouth, with additional depots across Scotland and the North West of England, we operate through 6 divisions incorporating Plant, Handling, Access, Accommodation, Power and Commercial Vehicles. We are a family business with family values focusing on delivering excellent customer service all the time.
Executive PA the role ...........
As a highly organised and experienced Executive PA you will support our Managing Director and our group directors. Reporting to the Head of HR and working from our Head Office in Newbridge, Edinburgh, you will provide comprehensive administration support, manage competing priorities, work independently and continuously building and maintaining relationships with both internal and external key stakeholders.
Key responsibilities of this role include (but are not limited to):
- Managing schedules and appointments for the Managing director, resolving scheduling conflicts as necessary.
- The efficient composition and typing of documents and letters, including pulling together information from different sources, involving the use of initiative and resource as may be required.
- Receiving and screening all internal and external correspondence, emails and telephone calls, for the MD, ensuring that necessary and timely action is taken as required and confidentiality maintained at all times.
- Managing and planning the Directors’ diaries efficiently, on a daily basis, to ensure the best use of the board of directors’ time
- Arrange meetings for MD and other directors, when required, ensuring that venues for meetings and other events are booked, appropriate facilities, travel and hospitality are provided
- Coordinate monthly board meetings and ensuring concise and accurate minutes/actions , circulated promptly.
- Ensure expenses for the MD are collated, checked and passed to Finance for processing
- Manage and maintain of an effective filing system, manual and computerised, to ensure that information is easily obtained and stored in line with GDPR
- Conduct all administrative and clerical work, including photocopying, collation of papers, as may be necessary.
- Process evaluation feedback from senior officers’ programmes of work as appropriate.
- Assisting the MD in the prioritisation of daily tasks
- Event preparation, invitation and coordination for customers and internal hosts.
Am I the right person for this role?
The successful candidate must have the following skills and experience:
- Strong organisational skills, with attention to the small details
- Ability to handle multiple tasks simultaneously while maintaining a high level of accuracy
- Be an effective communicator, both verbal and written
- Have a high level of Proficient IT Knowledge with specific experience in the use Microsoft Teams, word, PowerPoint, excel software packages and accurate keyboard expertise
- Previous experience in a similar role, with familiarity with business etiquette and protocols.
In addition to your skills and experience, does your work ethic align with our core values:
- Safety Conscious – Safety comes 1st in all Jarvie Plant Operations
- Collaborative – Strong individual performer, but a Team Player to help one another reach our goals.
- Dependable – Strong Team member that the Service Control team and Customers can rely on to do the right thing.
- Progressive – possess a drive to assist with continual improvement
- Responsible - we make the communities that we call home a better place
The benefits of working at Jarvie Plant......
In addition to our Company Vision and Values, we offer a competitive rate of pay and a fantastic rewards package with a wide range of generous benefits including:
- Monday to Friday, dayshift hours
- Bonus Scheme
- Tailored Learning Opportunities and Learning & Development Programme
- Treat yourself with our Employee Discount Scheme
- Extra Holidays
- Employee Assistance Programme
- Cycle to Work Scheme
- Company Pension Scheme
If you have the skills and experience to thrive in this challenging role , please submit your CV via SWAG. Please note that applications for this role will only be reviewed on submission of your CV via our SWAG recruitment portal, this can be done by copying and pasting the following link:
https://jobs.swagapp.com/jobs/e44843cc-b4cf-4392-874d-febcb5af4ade
If you have any further questions regarding this vacancy please contact [email protected].
As an employer we are committed to equal opportunities and promoting and protecting the physical and mental health of all our staff.
Jarvie Plant - where people are and always will be our greatest asset!
Job Type: Full-time
Benefits:
- Company pension
- Cycle to work scheme
- Employee discount
- Health & wellbeing programme
- Referral programme
- Store discount
Schedule:
- Day shift
Supplemental pay types:
- Yearly bonus
Work Location: In person
