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REQ ID: 118089
JOB TITLE: Personal Assistant
SALARY: Competitive
POSTING END DATE: 10/08/2023
LOCATION: Gaydon

We're re-examining our vehicles and what a vehicle means in the emerging world of automation, connectedness, electrification and the shared economy. New ideas, new technology, and new approaches to mobility are our business. Join a team of next generation thinkers.

THE OPPORTUNITY

Digital Product Platform is a team of 3,300 heads operating as a global organisation responsible for the end-to-end digital architecture delivery for both on-board and off-board development for JLR's reimagine strategy. This role will be supporting the Digital Cockpit Domain Product Owner and their leadership team working closely with the Business Manager and Human Resources driving coordination and progress collaboratively across the function. The Digital Cockpit Domain is responsible for the definition and delivery of all of the infotainment, connectivity and over-the-air technologies delivered onto our current and future products.

WHAT TO EXPECT

• Diary management and administration ensuring the Digital Cockpit Domain Product Owner is kept up to date with the latest information of all key meeting issues, actions.
• Manage and share forward agendas to reduce rushed, ad hoc reviews with no preparation time.
• Lead the planning and organising of the Domains operational meetings including support the meeting to drive actions and output.
• Ensure cadence, actions and governance are linked in with all key meetings in PE and the internal cadence of the domain meeting.
• Generate and collate key presentation material and papers for meetings and forums as required for the Domain.
• Support coordination and organisation of JLR supplier and partnership events and visits in collaboration with the wider enterprise including internal and external travel arrangements and administration.
• Support with the business and operational aspects of the department with Human Resource and the Business Manager.
• Resource management support on behalf of the Domain across all international sites.
• Build and maintain a good working relationship across the Digital Product Platform Domain Product Owners and Chapter Heads to ensure collaboration and integration is both promoted and then sustained.
• Build and maintain good working relationships with all the interfacing departments including Business Managers, Technical and Executive Assistants across the wider business.
• Support key Domain off-sites as required and appropriate to the content to help drive the department to a more efficient and effective place.
• Undertake any other work as directed by their line manager in connection with their job as may be requested

WHAT YOU-LL NEED

Essential:

• High level of computer literacy - MS toolset (Outlook, Word, PowerPoint and Excel)
• Excellent Communication skills - both written and spoken
• Strong organisation and prioritisation skills, ability to manage multiple changing priorities.
• Ability to handle confidential and sensitive information.
• Proactivity & willingness to learn.
• Experience or knowledge of administrative processes and system in JLR.
• Experience in an Agile organisation

Desirable:

• Experience of working in the automotive environment
• Experience of collaborating with cross functional teams
• Strong stakeholder management skills
• A comprehensive overview of Digital Product Platform and its role within Product Engineering

SO WHY US?

Bring all this to the home of premium innovation, and you'll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family, membership of a competitive pension plan and performance related bonus scheme. All this and more makes JLR the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At JLR, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

Please be aware that we may close this vacancy for applications before the stated deadline if we receive a high volume of interest. We strongly advise you to submit your application as early as possible.

JLR is committed to equal opportunity for all.