Personal Assistant Cheltenham, England
Job description
The role
As a Personal Assistant (PA), you will work closely with the Chief Technology Officer (CTO) and Chairman to provide professional administrative support on a one-to-one basis. You will play a pivotal role in helping them to make the best use of their time and prove invaluable in helping support with the day-to-day running of the business.
Please note, this role will require regular travel in and around Cheltenham, including to our Cheltenham Head Office. A pool car will be made available for all travel.
Your responsibilities as a Personal Assistant will be:
Diary Management & Planning:
- Be responsible and proactive for professional diary management.
- Research and document preparation for meetings and events.
- Arrange all business travel and accommodation.
Support & Administration
- Book, prepare and set up internal and external meetings.
- Support with and prepare PowerPoint presentations.
- Assist with Group wide project work and general administration as required.
- Collate 1-1’s and PDR’s for their direct reports and manage holiday requests and expenses.
- Screen phone calls, enquiries and requests, and handle them when appropriate
- Collate and submit monthly expenses.
- Manage all incoming correspondence and prepare appropriate responses.
- Support with the monthly preparation and submission of payroll information
- Take notes and document actions from meetings.
- Liaise with internal departments when required.
- Occasional assistance with personal errands.
About you
- Demonstratable experience in an administrative/PA role.
- You will be highly organised, resilient, and proactive towards your work.
- Demonstrate flexibility and showcase the ability to work under pressure and to tight deadlines.
- The confidence to build partnerships and engage with a variety of stakeholders, including Directors and employees across the Group.
- Be of an approachable nature, always demonstrating professionalism and confidentiality.
- The ability to successfully respond to incoming correspondence, by prioritising accordingly.
- Excellent communication skills with the ability to adapt at all levels.
- A diligent attitude to work with exceptional attention to detail.
- Competent in Microsoft Office packages, including Power Point
About us
We are proud to be a successful, purpose-driven organisation that is on an exciting journey to achieve an annual turnover of £100m by 2025.
We are a Business Services Group made up eight divisions; Office Supplies, Managed IT, Managed Print Services, Smart Technologies, Technology, Interiors, Commercial Foundation and PPE, Facilities and Workwear.
We invest in our people so they are experts in their field, excel within their environment and continue on a journey of growth and development, personalised to them.
We are #commercialbynature.
Benefits
We commit to ensuring all our employees feel truly valued and appreciated for the work that they do, every day. As a member of the Commercial tribe, you will receive the following:
- A base salary of up to £33,000 per annum
- Hybrid working structure with the flexibility to work from home for part of the week
- Company car
- A generous holiday allowance of 25 days plus bank holidays, which increases with length of service
- An enhanced family leave package to support you and your growing family
- Life Insurance that offers a payment equivalent to four times your annual salary
- Access to confidential support through our Employee Assistance programme and wellbeing support including a 24-hour GP service and physiotherapy
- Other benefits such as charity volunteering opportunities, pension, cycle to work scheme, flexible working structure and more
Diversity & Inclusion
Together, we are committed to attracting, including, inspiring, and developing our teams no matter their background, belief or way of life.
We embrace everyone’s unique perspectives and create a genuine belonging for all.
Our employees are who we are and create the brand we are today; we make better decisions and create a consumer-focused environment.
At Commercial, we look to hire the very best people for our roles. We welcome all applicants regardless of your race, ethnicity, gender, religion, disability, age or sexual orientation. Even if you don’t feel you completely fulfil all the requirements for this vacancy, we still encourage you to apply. It is our commitment to provide equal opportunities for all.
Please visit our website for further information about us and to view our job applicant privacy notice.
