Personal Assistant Northampton, England
Job description
Personal Assistant
Northampton
As a Barclays Personal Assistant, you will be accountable for delivering professional administrative assistance to the Head of Wholesale Onboarding. You will organize and maintain an appointment calendar using MS Outlook, schedule meetings, town halls and conferences. You will coordinate and arrange travel including preparing detailed travel itineraries, flight, hotel, and ground transportation. You will also answer, screen and route telephone calls, respond to inquiries, as needed, take and deliver accurate, detailed messages.
Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.
At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.
What will you be doing?
- Handling logistics for all meetings i.e. room bookings, VC requirements, catering both within UK and globally
- Ensuring all agenda, packs and materials are compiled and printed before meetings, following up on actionable items and ensuring deadlines are met
- Creating and maintaining records and filing systems with the teams which may include confidential/sensitive information
- Maintaining departmental records, e.g. employee contact details and email distribution lists
- Delegating assitance for approval/sign off within systems where required
- On-boarding new joiners and arranging seating requirements
- Providing cross-cover for other assistants in the wider team, helping with on ad hoc projects as required
- Processing and tracking expense reports, reconciling credit card statements monthly
What we’re looking for:
- Experience of managing risk and strengthening controls in relation to the work you do
- Experience assisting Senior Level personnel in a professional services environment
- Experience within Financial services
- Experience coordinating travel arrangements, maintain calendars/schedules, managing expenses
Skills that will help you in the role:
- Experience of significant organizational skills and high attention to detail
- Excellent verbal and written communication skills
- Ability to engage senior stakeholders with high degree of confidence, credibility, and confidentiality
- Knowledge of MS Outlook, Word, Excel and PowerPoint
Where will you be working?
Northampton was the birthplace of Barclaycard in 1966 and we've been based in Pavilion Drive since the building opened in 1997. We purchased the building from the landlord in early 2018 as a sign of our commitment to investment in Northampton. Plans to further develop this Campus-style location are under way to allow for a real collaborative work environment. Based just off the A45 it is easily accessible by both car and bus routes.
#LI-Hybrid
