Personal Assistant Northampton, England
Job description
Personal Assistant
Northampton/Glasgow
Aa a Barclays Personal Assistant, you will be accountable for delivering professional administrative support to the Head of Wholesale Onboarding. Wholesale Onboarding & Group FCO will provide the technology infrastructure to assist the services defined by the Group-wide Financial Crime Target Operating Model providing critical protection from Financial Crime Risks for the Group as well as driving the improvement in client on-boarding cycle times and experience to indirectly drive revenue across the CIB businesses.
Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
Working Flexibly
We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month, or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally can request work patterns to reflect their personal circumstances. Please discuss the detail of the working pattern options for the role with the hiring manager.
• Organizing and maintaining appointment calendar using MS Outlook and schedule meetings
- Coordinating and arranging travel including preparing detailed travel itineraries
- Answering, screening, and routing telephone calls; answer to inquiries, as needed
- Leading logistics for all meetings i.e., room bookings, VC requirements, catering both within UK and globally
- Ensuring all agenda, packs and materials are compiled and printed before meetings
- Creating and maintaining records and filing systems with the teams including classified information
• Broad experience supporting Senior Level personnel in a professional services environment
- Significant financial services experience
- Excellent experience coordinating travel arrangements, maintain calendars/schedules, managing expenses
- Proven track record on processing and tracking expense reports, reconcile credit card statements monthly
Skills that will help you in the role:
• Solid organizational skills and attention to detail
- Excellent verbal and written communication skills
- Proven ability to engage senior stakeholders with high degree of confidence, credibility, and confidentiality
- Broad knowledge of MS Outlook, Word, Excel, and PowerPoint
Northampton was the birthplace of Barclaycard in 1966 and we've been based in Pavilion Drive since the building opened in 1997.
We purchased the building from the landlord in early 2018 as a sign of our commitment to investment in Northampton. Plans to further develop this Campus-style location are under way to allow for a real collaborative work environment. Based just off the A45 it is easily accessible by both car and bus routes.
Our new state-of-the-art Campus, right in the heart of Glasgow is a hub of creative collaboration. A place where everyone can bring their true selves to work and reach their full potential. Home to 5,000 of our colleagues, our Tradeston campus will support the community in more ways than one - by creating thousands of new career opportunities and celebrating local artists. A short walk from Central Station on the south of the Clyde, it will be a key location for the Barclays business that will deepen our ties with the city and its communities.
#LI-Remote and #LI-Hybrid
