Personal Assistant London, England
Job description
Personal Assistant
London
As a Barclays Personal Assistant, you will be responsible for delivering professional secretarial and administrative support to Heads of sub function at MD level (3 MD). You will provide cover for other Compliance Services PAs as and when required. You may also be required to assist the team on large meeting arrangements.
Barclays is one of the world’s largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.
Working Flexibly
We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances. Please discuss the detail of the working pattern options for the role with the hiring manager.
• Acting as gatekeeper – you will be expected to deal with confidential information where discretion and trust are essential
- Organising internal and external meetings, booking appointments, meeting rooms/hospitability/VC facilities
- Ensuring all calls are answered in a professional manner, messages are taken accurately and passed on immediately
- Tracking acceptances and declines for internal and external meetings and taking necessary follow up steps
- Ensuring all documentation / briefing materials are provided ahead of meetings in a timely manner
- Booking travel and arranging all logistics in association with travel, arranging visa’s where necessary ensuring the T&E policy guidelines are followed
- Processing of all expenses both credit card and cash receipts within the T&E policy
- Managing and organising the on-boarding of new joiners and leavers for the team
What we’re looking for:
• Previous experience working as a personal assistant
- Excellent Organisational skills
- Proactive person who challenges and looks for improvement
• Ability to use IT Software such as outlook, word, PowerPoint and excel
- Excellent communication skills and telephone manner
- Excellent organisational skills and high attention to details, achieving high pace whilst maintaining accuracy
- Must be aware of and sensitive to confidentiality issues
Where will you be working?
In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.
#LI-Hybrid
