People Operations Coordinator London, England
Job description
disguise sits at the heart of the most inspiring live and virtual experiences in the world, leading the market in building a software and hardware solution that designs, sequences and controls the most spectacular productions across film and TV, broadcast, live and corporate events.
Role: People Operations Coordinator
Department: People Team
Location: London (Hybrid - 2-3 days in the office per week expected)
Reports into: Reward & OD Manager
Contract: Full-time
The People Operations Coordinator is a vital role at disguise, responsible for the coordination of People/HR administration and working closely with the rest of the People Team to maintain accurate employee (‘disguiser’) records, assist with employee queries, and aid in the continuous development and championing of HR processes and policies.
This role will also be responsible for partnering with the Global Payroll Manager on the coordination of payrolls for our teams across London and EMEA, North America and APAC.
WHAT YOU WILL DO
- Maintain HRIS profiles and files for employees across all disguise Group entities throughout the entire employee lifecycle
- Carry out “during employment” processes such as visa applications, maternity/paternity/adoption and other forms of leave admin, changes to terms and conditions letters etc.
- Act as first line of contact for HR queries, managing the People Team inbox and directing or escalating queries as appropriate.
- Manage administration of employee benefits and salary sacrifice schemes, including relationships with suppliers, and support Reward & OD Manager with renewal of benefits globally
- Proactively track People teams outcomes and strategy using Smartsheet, and diarise and schedule meetings as directed by the Chief People Officer and VP of People
- Power up managers by democratising employee data and optimising our HRIS through automation and clever, regular reporting to ensure it contains accurate and useful information
- Assist with recruitment administration, including issuing contracts and new starter paperwork, and undertaking pre-employment checks i.e. references etc.
- Ensure that ongoing compliance checks are undertaken and that the required monitoring of documentation is carried out e.g. right to work etc.
- Support the Payroll Manager and wider finance team by collating and communicating HR/payroll data within pre-agreed deadlines for disguise payrolls across UK/AMER/APAC. Seek authorisations as appropriate
- Ensure benefits, pension changes and other administrative pay changes are captured correctly when inputting payrolls
- Continually review processes and procedures in place in order to ensure most efficiency, including for new disguise entities/M&A activities as applicable
ABOUT YOU
Essential
- Proficient in using Microsoft PowerPoint, Word & Excel
- Excellent communication skills, both written and verbal
- Numerate, with the ability to understand and work with a basic budget and cost/spend figures etc.
- Able to work with sensitive and confidential information
- Proactive and able to work on own initiative to suggest and implement efficient work practices
- Positive about change; flexible and adaptable to work effectively in our fast-paced environment
- Lead by example, foster a kind, helpful, team-winning attitude
Desirable
- Proficient in using Google Suite
- Previous experience with BambooHR, PowerBI and Smartsheet
- Previous experience working in a global organisation
- Experience in coordinating global payrolls or understanding
BEHAVIOURS
- Professional and organised
- Self-motivated, able to take initiative and know where to go to find answers
- Strong attention to detail
- Collaborative and supportive of colleagues across the globe
- Friendly, approachable and helpful
- Honest, discreet, trustworthy
About disguise
Building on our two-decade legacy in the live event space, where our workflow has powered global concert tours for artists like U2 and Beyoncé, festivals like Coachella and Glastonbury and theatre productions like Frozen and Harry Potter, we are also now leading the way in Extended Reality (xR) for remote Virtual Production.
Our award-winning xR workflow has enabled over 300 productions in the past 12 months, for music artists such as Katy Perry and Billie Eilish, broadcast TV channels like ITV and Eurosport, enterprise businesses like SAP and Siemens, educational institutions like the University of Michigan and notable VFX studios like Framestore and DNEG.
We partner closely with Epic Games, NVIDIA, Netflix and many more to further develop and democratize our virtual production solution and enable teams anywhere to create their best story with the most innovative tools.
With offices in London, LA, Auckland, Hong Kong, Shanghai, Seoul and Tokyo, we are a fast-growing company that hires bright, creative, talented individuals across the world to push the boundaries of visual experiences and build lasting relationships with our community.
We were delighted to be recognized as one of the Financial Times’ top 1000 fastest growing businesses for 2021. Watch our showreel to see just some of the incredible work of how disguise products are used
Our values
- Honest. Transparency and integrity are core to how we approach each other and our work at disguise. Our culture relies on clear, courageous conversations and proactively sharing feedback with the intent to help each other and the business to grow.
- Evolutionary. We are always seeking to be even better. We push the limits of what is possible so both our technology and our disguisers stay ahead of the game.
- Fearless. Innovation and a pioneering attitude are key to our success. Disguisers are empowered to experiment, work autonomously and grow from their experiences.
- Resilient. Disguisers are determined to succeed and will not give up when things get tough. We are committed to doing what is right, rather than what is easy, and will adapt to finding the best path forward.
- Belong. We are committed to being the difference. Every disguiser has a role to play in creating an inclusive environment where people belong and can do their best work every day.
Our benefits
We want to make sure we attract and retain the best talent out there. For permanent disguisers globally, some of our benefits and perks include:
- Unlimited Paid Time Off - with minimum time you must take set at 20% above statutory
- Gig Allowance - £400 or local equivalent to spend on tickets every year, to immerse yourself in our industries
- Flexible hours - some people start work at 10am, and others begin at 7am and finish earlier. Create a pattern that works for your team and for you
- Hybrid working between home and our offices (dependent on role and location)
- Long Service Awards (3, 5, 10+ years)
- Belonging policies - including (but not limited to) support for Parental, Fertility, Miscarriage, Menopause and Transitioning
- Mental health and wellbeing support - subscription to the Calm app, weekly desk-yoga, mental health first-aid buddies, Employee Assistance Programmes
- Training, coaching & mentoring
Health and pension benefits vary based on local requirements.
Don’t disguise your differences.
Innovation comes from everyone. We strive to create a workplace that reflects our diverse audience. We celebrate our people for their full authentic selves, and embrace uniqueness. Inclusion and Equity matter at disguise. We create together and we create everywhere.
