People Assistant (20hrs) Lisburn, Northern Ireland
Job description
JOB TITLE: People Assistant
HOURS: 20 hours per week
REPORTS TO: People Manager
SALARY: £25,500 pro rata (20hrs = £12,750 per annum)
LOCATION: Wincanton for Coca Cola Hellenic, 12 Lissue Road, Lisburn, BT28 2SZ
Overview
An opportunity has arisen for an enthusiastic People Assistant working on a part time basis. The role is 20 hours per week worked over either 4 or 5 days a week (days to be confirmed) based at our Lisburn site for Coca Cola Hellenic. You will be working as part of a People Team to support the operations.
This role will report into the People Manager who covers multiple sites for Wincanton. The People Manager will be on site at least once a week but available via teams/phone/email. The People Manager will provide full training at the start of employment. The People Assistant needs to be comfortable being the contact person for people and pay queries. This is an opportunity for the successful candidate to gain and develop experience in human resources.
How will you contribute?
- To assist the People Manager in providing a high-quality professional people service.
- To support the management of time and attendance system Kronos, ensuring all information is up to date and accurate prior to payroll sign off.
- To ensure payroll is signed off in a timely manner - Lunar (4 weekly) & Monthly payrolls.
- Run payroll reports and check payroll for accuracy.
- To assist resolving pay queries when they arise.
- To ensure all policies and procedures are followed in line with the site agreement and legislation.
- To support absence management, including administration and policing of the absence procedure and providing guidance to managers.
- To provide support to managers, in particular, note taking during employee meetings i.e. disciplinary, grievance, absence, welfare, flexible working, etc.
- Maintaining administration records on the online Oracle Cloud portal system.
- Assist with recruitment on site and advise managers on any aspects of the recruitment process.
- To assist with on-boarding of new employees, organising pre medicals, setting up access to IT systems etc.
- Managing occupational health appointments and ensure all records are kept up to date.
- To ensure personnel files are kept up to date and accurate to meet legal compliance requirements.
- To support with engagement and communication.
- Assist with audits.
- Raise Employee Service System tickets as required.
- To assist with general administration duties and assist/cover adhoc duties for Finance & Administration Clerk when required.
- Any other duties relevant to the role.
What will you bring?
- Previous experience working in a people and/or payroll team with a CIPD qualification would be desirable however all relevant experience will be considered
- Strong numerical and literacy skills in English are essential
- High Level of Microsoft Skills especially in MS Excel
- Excellent communication skills and confident in dealing with problems and challenges
- Ability to listen and understand people but also understand the importance of keeping information private and confidential
- Must have a flexible and adaptable approach to demands and changes in work activity
- A good team worker
- Can work to strict deadlines and under time pressures
- Oracle or Kronos system experience desirable
- The company reserves the right to heighten shortlisting.
What do we offer?
We really value our people and offer a friendly, safety first working environment and a competitive salary along with other benefits including company pension scheme, generous holidays, cycle to work scheme, employee benefits online discount platform, onsite parking + much more
Our people are at the core of our business and what makes Wincanton great. That’s why we also provide significant opportunities for career development and progression, as well as training enrichment and multi-skilling, in a dynamic working environment.
Apply Now!
Please apply by following the links and uploading your CV. We are a fast-moving organisation so we may not always wait until the closing date to review applications. As a result, you should submit your CV as soon as possible!
We are an equal opportunities employer and welcome applications from all suitably qualified persons.
