People and Business Assistant Edinburgh, Scotland
Scottish Government
Full Time
Edinburgh, Scotland
24889 - 26717 GBP ANNUAL Today
Job description
Overview:
The Communications Division is part of the Directorate for Communications & Ministerial Support. The Division is responsible for the outward presentation of Scottish Government policies and attracts a high level of interest from Ministers and the media.
The role will support the Division’s people and business function.
The role supports delivery of the business function, with a focus on supporting with our priority tasks such as news planning documents, Media Centre, team mailbox, finance, and supporting our People and Business Manager on the coordination of regular divisional work.
You will be committed to continuous improvement to ensure a high quality service is provided. You will liaise with colleagues across the division, so experience of dealing with a range of is stakeholders is essential. You will have high standards of customer service, digital skills, an eye for detail, the ability to organise tasks and adapt to changing priorities, ensuring deadlines are met.
You will work closely with the People and Business function colleagues and will report to the B2 People and Business Manager.
Responsibilities:
Administration Support
Finance Support
Step Up – Learning and Development
Competencies
Self-Awareness
Team Work
Communications and Engagement
Information Management
Qualifications:
Essential Criteria
1. Excellent planning, administration and organisational skills, with a flexible approach to managing tasks in order to meet changing and conflicting demands.
2. Excellent communication and interpersonal skills ability to build strong working relationships with internal and external stakeholders.
3. Ability to work as part of a team, maintaining good working relationships and contributing to the team’s overall performance.
4. Proficient in the use of Microsoft Office (Outlook, Word, Excel).
Location
Interview and Assessment
Dates to be confirmed.
Minimum time in post
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
How to apply
To apply for this post, you will need to provide the information requested below via the online application process.
You must fully complete and submit an online application via the website before the closing date using evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
Additional information
For further information, please download and review the “Person Specification” which you will find below.
Person_Specification_Band_A_Updated_9.9.22_PDF
Further information about this opportunity is available from [email protected]
Scottish Government's ambition is to be a world leading, diverse employer where people can be themselves at work. We want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via [email protected]
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
The recruitment of Modern Apprentices is a fair, open and merit based process (16+) and with permanence from the start of the apprenticeship. Candidates with a disability who meet the essential criteria below will be invited to the interview.
The Communications Division is part of the Directorate for Communications & Ministerial Support. The Division is responsible for the outward presentation of Scottish Government policies and attracts a high level of interest from Ministers and the media.
The role will support the Division’s people and business function.
The role supports delivery of the business function, with a focus on supporting with our priority tasks such as news planning documents, Media Centre, team mailbox, finance, and supporting our People and Business Manager on the coordination of regular divisional work.
You will be committed to continuous improvement to ensure a high quality service is provided. You will liaise with colleagues across the division, so experience of dealing with a range of is stakeholders is essential. You will have high standards of customer service, digital skills, an eye for detail, the ability to organise tasks and adapt to changing priorities, ensuring deadlines are met.
You will work closely with the People and Business function colleagues and will report to the B2 People and Business Manager.
People and Business
Working with the People and Business Manager to provide recruitment and induction support across the division.- Support the provision of diary and mailbox Personal Assistant support to both Communications Deputy Directors.
- Support the People and Business manager as required.
Administration Support
Manage the St Andrews House Media Centre booking system, ensuring that rooms are always ready for communications specialists or ministerial use.- Ensure that high priority daily tasks are completed within deadlines and to a high standard.
- Monitor the team mailbox and assist with tasks such as travel bookings.
- Provide business support to division staff as required.
Finance Support
Provide regular support to colleagues across all areas of financial activity.
Step Up – Learning and Development
Providing ad hoc support on people focused activities such as Step Up our communications division learning and development programme.
Competencies
Self-Awareness
Team Work
Communications and Engagement
Information Management
Qualifications:
No qualificaitions required.
Essential Criteria
1. Excellent planning, administration and organisational skills, with a flexible approach to managing tasks in order to meet changing and conflicting demands.
2. Excellent communication and interpersonal skills ability to build strong working relationships with internal and external stakeholders.
3. Ability to work as part of a team, maintaining good working relationships and contributing to the team’s overall performance.
4. Proficient in the use of Microsoft Office (Outlook, Word, Excel).
Location
This post is based in St Andrews House though most of the team currently adhere to hybrid working. Our team currently go into the office 1 day per week for in person meetings.
The post is a full-time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.
Interview and Assessment
Dates to be confirmed.
Minimum time in post
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
How to apply
To apply for this post, you will need to provide the information requested below via the online application process.
You must fully complete and submit an online application via the website before the closing date using evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
Additional information
For further information, please download and review the “Person Specification” which you will find below.
Person_Specification_Band_A_Updated_9.9.22_PDF
Further information about this opportunity is available from [email protected]
Scottish Government's ambition is to be a world leading, diverse employer where people can be themselves at work. We want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via [email protected]
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
Scottish Government
www.gov.scot
Edinburgh, United Kingdom
Nicola Sturgeon
$25 to $50 million (USD)
1001 to 5000 Employees
Government
National Services & Agencies
1885
