Payroll Specialist San Jose, CA
Job description
Our focus is business owners. Is yours?
Everything we do at BBSI is in support of business owners. We facilitate conversations around a broad range of organizational areas that allow business owners to run their companies more effectively. With 63 branches across the country, our large footprint and decentralized structure allow us to offer our clients a high-touch, relationship-based experience. We stand shoulder-to-shoulder with them and enable them to view their businesses—and their roles as owners—differently. Every business owner is on a journey. BBSI is with them every step of the way.
The BBSI Payroll Specialist position is a key member of the business unit team that consults on a broad range of organizational and management areas. The primary objective of the Payroll Specialist is to process perfect and timely payrolls for around 60-80 clients with a variety of pay periods, pay cycles, and payroll complexities. Additionally, the Payroll Specialist will work closely with clients to understand their payroll and accounting systems and processes to help identify and recommend process improvements.
The successful candidate must demonstrate strong business acumen and possess an entrepreneurial spirit with a genuine desire to proactively and consistently deliver value to our clients and internal teams.
This position reports to the Area Manager and works in partnership with other positions within the business unit, branch and corporate office.
Duties and Responsibilities
- Run high volume perfect and timely on- and off-cycle payrolls (700+ employees) for multiple client companies
- Become an expert in new client onboarding, BBSI payroll, CRM (Salesforce), timekeeping and HRIS systems. Identify systems options to achieve better results for clients and BU members
- Perform on-site client payroll training, HRP web training and use of all feature functionalities relevant to client.
- Become subject matter expert on client data including turnover, ongoing or seasonal headcount fluctuations, time & attendance, building payroll bridges, import & export requirements, prevailing wages, job costing, certified payroll, standard & custom reporting requirements of client companies.
Desired Skills and Experience
- Minimum 5 years of payroll experience – ideally in a multi-client, fast-paced, demanding environment
- Strong client service orientation and superb customer service skills
- Demonstrated experience in process improvement and streamlining – within prior role or department
- Experience as a bookkeeper or accountant desirable
- Must be self-driven to succeed and help drive success for our business owners
- Knowledge of wage and hour laws and taxability of wages. Exposure to employee relations, HR and workers’ compensation claims management helpful.
- Effective communicator with individuals at all levels within an organization
- Professional appearance and demeanor; excellent verbal and written communication skills
- Exceptional time management skills and ability to work collaboratively in a team setting, with minimal supervision
- Systems experience including proficiency in MS Office, particularly Outlook, Excel and Word. Experience in CRM, Citrix preferred, HRP software experience a big plus
- Associate’s degree preferred; advanced degree is a plus
- CPP or FPC designation highly preferred
- MS Office experience
- Approximately 10% of time to be spent out of the office (local travel within 50 miles of office) for client visits and onsite training
"California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants."
Job Type: Full-time
Pay: $33.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Physical setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Work Location: In person
