Payroll and Finance Assistant Coventry, England
Job description
Reference Number: XL171
Closing Date: 30th June 2023
Hours: 37.5 hours per week
Rate of Pay: £23,692
This is an exciting opportunity for a Payroll and Finance Assistant to join a dynamic team, supporting the Finance Department at CVLife. You will provide high quality, effective financial administrative support and guidance on behalf of Coventry Sports Foundation.
Role and Responsibilities:
- To assist the Management Accounts Assistant in the completion of all payroll admin on Sage such as entering New Starters, upkeep of tax codes, periods of sickness and employee details.
- Assist with the month-end payroll processing within tight deadlines.
- To liaise with HR and Centre Managers to ensure all correct paperwork received.
- Reconciliation of Company monthly timesheets.
- Liaising with HR and with employees on resolving all pay queries.
- Ensuring that the main Payroll spreadsheet is kept up-to-date.
- Assist the Management Accounts Assistant in reconciling and posting the payroll journal and assisting with all payroll reconciliations.
The ideal candidate has:
- An understanding of all aspects of Finance and in particular payroll.
- An AAT qualification or a Payroll qualification and is looking to expand their knowledge of payroll.
- A working understanding of Sage Payroll and Sage Accounting Software.
- Very Good Excel skills.
- A hands on approach in a busy finance office without compromising accuracy.
Role is based primarily at Xcel Leisure Centre with free onsite parking. Flexible start and finish times and agile working is available.
Apply today and Join Our Team!
Job Description
Reporting to: Managements Accounts Team Leader
Scope
Coventry Sports Foundation and Culture Coventry Trust are operating as CV Life, so that the scope of this Job Description as a CV Life document extends to cover the employment of employment contracts held with either Coventry Sports Foundation or Culture Coventry Trust.
Overall purpose and objective of the role:
To ensure the accurate processing of all data to help support the accurate and timely provision of information to Managers such as the Management Accounts and to maintain accurate and up-to-date ledgers (debtors, creditors and nominal).
Main duties of the role:
- To assist the Management Accounts Assistant in the completion of all payroll admin on Sage such as entering New Starters, upkeep of tax codes, periods of sickness and upkeep of employee details
- Assist with the month-end payroll processing within tight deadlines
- To liaise with HR and Centre Managers to ensure all correct paperwork received such as New Starter forms, sick notes, change of bank details etc
- To ensure the Bankline Payroll bulk template is updated with new starters and leavers are removed
- Update and reconciliation of the hours in the Company Timesheet Spreadsheet
- Assist the Management Accounts Assistant in resolving all payroll queries
- Assist the Management Accounts Assistant in reconciling and posting the payroll journal and assisting with all payroll reconciliations
- Assisting the Management Accounts Assistant with any ad hoc income reconciliations
- Assist with cash counting at sites and ensuring sites following cashing-up procedures
- To create sales invoices, and input purchase invoices where necessary.
- To assist the Management Accounts Assistant with external auditors in the audit process in an accurate and timely manner
- Assist with any bank reconciliations required.
- Process monthly petty cash and credit card and Equals card transactions where necessary
- To produce all necessary returns ensuring their integrity and accuracy.
- Liaise where necessary with relevant third parties including HMRC, banks and financial institutions such as Nest and Aviva, auditors, Sage etc.
- Any other duties that fall within the scope and spirit of the post.
This job description is neither exhaustive nor exclusive and may be reviewed and updated depending upon operational requirements and staffing levels.
Responsibilities for all employees
- To embrace and lead by example on the Company’s key values of PRIDE, PASSION and PERFORMANCE or those that might at any time be subsequently re-defined.
- To undertake all duties and fully comply with all of the Company’s general standards and those relating to the specific requirements of the role.
- To carry out tasks at a range of sites that are either operated or managed by the Companies / Trusts or where services are delivered by the Companies / Trusts
- To be involved in any aspects or opportunities for sharing of good practice, expertise and responsibilities within the Companies / Trusts. To generally help promote the work and public image of the Companies / Trusts, always maintaining high standards of customer service and personal appearance.
- To attend and fully engage with all internal training and development requirements and opportunities, and maintain such qualifications as required by the demands of the role.
- To interact positively with customers adopting a friendly and professional approach at all times.
- To support the Company’s commitment to providing a safe environment for children, young people ad vulnerable adults, ensuring awareness of the Company’s Safeguarding Policy, Procedures and Practice Guidance, and to be vigilant, reporting any safeguarding concerns without delay.
- To comply with the General Data Protection Regulations when dealing with, maintaining, sharing and storing information.
- To undertake other duties as specified, which are appropriate to the qualifications, experience and general level of the post.
- To co-operate with managers and colleagues to ensure environmental responsibilities are complied with.
Person Specification
Essential Personal Attributes
- Team player.
- Ability to work efficiently under pressure to meet deadlines.
- Maintain confidentiality.
- Problem solving skills.
- Adaptable and approachable.
- High levels of self-motivation and organisation.
- Outwardly enthusiastic and confident.
Essential Knowledge and Experience
- Sage 50 experience.
- Effective credit control processes.
- Microsoft Office Suite including Word, Excel and Outlook.
- Sales and purchase ledger and nominal reconciliations.
Essential Qualifications
- Relevant accountancy qualification or equivalent.
Essential Special Skills
- Be able to manage workload and set priorities.
- Ability to work on own initiative and as part of a team.
- Good communicator to various levels of internal and external representation.
- Attention to detail.
- Ability to produce easy to use databases and filing systems.
- Good listening skills.
- Professional telephone manner.
- Customer care skills.
- Time management skills.
- Literacy and numeracy skills to produce letters, reports and calculate payments.
Special Circumstances
- Ability to work unsociable hours including evenings, weekends, and Bank Holidays.
- Ability to travel between sites.
- Interest in working with underrepresented and disadvantaged community groups/individuals.
If you have any enquires, please contact our Human Resources Team by emailing [email protected]
Benefits
- Great development opportunities
- Work for an inclusive and culturally diverse organisation
- FREE health and fitness membership*
- FREE health and fitness membership for a family member or friend*
- FREE onsite parking at most sites
- DISCOUNTS on Centre activities*
(*not applicable to casual workers)
People from Black, Asian and Ethnically Diverse backgrounds, disabled, deaf and neurodivergent people are under-represented in our workforce, so we particularly encourage applications from candidates in these groups.
When applying for this position, please ensure you confirm the Job Title and the Reference Number as stated on this Job Advert.
