Payroll Admin Assistant Swindon, Wiltshire, South West England, England
Job description
Please note your employer will be Salisbury NHS Foundation Trust; you will not be employed by The Great Western Hospital although you will work on the Hospital site.
Band 3 – Full time permanent position
Please note, this will be a possible two stage interview; the initial provisional interview date is 16th June 2023 and those successful will be taken through to the 2nd stage - date to be confirmed.
Salisbury NHS Foundation Trust provides the payroll services to the Great Western Hospitals NHS Foundation trust; and is looking to recruit a full-time administrator based at the Commonhead Offices on site at the Great Western hospital in Swindon to support the payroll function.
As well as general administration duties the post holder will support the payroll administrators in the discharge of all duties with responsibility for the production of weekly and monthly payrolls for Doctors, Nurses and other NHS staff based at the Hospital and other sites in Swindon and further afield in Wiltshire, and as such would suit someone looking to start a career in Payroll.
For all details of this role; please see the job description and person specification for full details.
Please note your employer will be Salisbury NHS Foundation Trust; you will not be employed by The Great Western Hospital although you will work on the Hospital site.
Salisbury Values -
Our values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.
Patient Centred and Safe
Our focus is on delivering high quality, safe and person focussed care through teamwork and continuous improvement
Professional
We will be open and honest, efficient and act as role models for our teams and our communities.
Responsive
We will be action oriented, and respond positively to feedback.
Friendly
We will be welcoming to all, treat people with respect and dignity and value others as individuals.
Progressive
We will constantly seek to improve and transform the way we work, to ensure that our services respond to the changing needs of our communities
- Manage the payroll-shared inbox answering queries from staff and distributing emails to the relevant payroll administrator.
- General admin duties including opening and distributing the post including scanning and emailing it to those working remotely.
- Plan and organise own work schedule within the framework of the payroll deadlines and submission timetables to provide an efficient and effective service.
- All duties require the ability to work to strict deadlines; therefore the ability to prioritise and work with minimum supervision is a pre-requisite
- Assist the payroll administrators in updating and maintaining the Payroll computerised system ensuring the accurate and timely completion of permanent changes to employees’ records.
- Process and input data from time sheets and turn round documents checking the validity of the information submitted and ensuring that all payments made are duly authorised and in accordance with statutory legislation and the appropriate terms and conditions of service.
- Deal with both routine and complex telephone and written enquiries accurately and promptly and in a sensitive manner, understanding the need for confidentiality at all times.
- Manage the annual archiving of the previous year’s paperwork.
- Manage and maintain Finance’s authorised signatory list.
- Ensure that all information and documentation is filed promptly and accurately in accordance with the Records Management Policy
- To maintain confidentiality at all times
- To undertake risk assessments and implement risk reducing measures. Where appropriate, to review and update safe systems of work on a regular basis. To report to the line manager any residual risks that is unacceptable and not within his/her span of control to rectify.
- To minimise hazards in the working area and report any identifiable hazards to the line manager. To adhere to all safe systems of work applicable to the work area
