Payment Officer Assistant Belfast, Northern Ireland
Job description
Brook Street (UK) Ltd are recruiting Payment Officer Assistant`s for our leading Public Sector client Education Authority Northern Ireland, Belfast.
Job Purpose:
The Customer Services Assistants, Payment Officer Assistants and Supplier Maintenance Assistant Officers are responsible for the weekly processing of invoices on the Education Authority's (EA) Financial System in respect of all non-salary expenditure based across five Accounts Payable offices.
The Customer Services Assistants, Payment Officer Assistants and Supplier Maintenance Assistant Officers are responsible for the processing and payment of all invoices, petty cash claims, contractor invoices, Travel, Subsistence and Expenses claims on behalf of schools and budget holders. Deal with all queries on outstanding invoices and queries received from internal/external stakeholders such as Budget Manager or Suppliers via emails, teams' mailboxes and phone calls, ensuring that all queries have been resolved.
As the responsibilities of the post are varied and demanding you should be able to display commitment, enthusiasm, initiative, and an ability to handle confidential material.
You should also be capable of working with the minimum of supervision and be flexible in approach to educational and administrative changes which may occur from time-to-time.
Duties and Responsibilities:
- To ensure that all invoices are properly authorised
- Inputting of batches to EA's payment processing systems after they have been properly authorised and coded, completing any amendments
- Preparation, coding and processing all petty cash/postage claims, travel and travel expenses and the processing of all payments to contractors
- Resolving queries on outstanding invoices, suppliers' statements, staff claims and assist the Line Manager in the resolution of more difficult queries
- Dealing with queries from internal/external stakeholders such as Schools and Budget Managers by emails and phones and ensuring they have been resolved.
- To provide copies of Invoices when requested by Auditors, the National Fraud Initiative, and Budget holders to assist with budget management etc.
- To assist the Customer Service, Payment Officers and Supplier Maintenance officers with statistical returns, assembly questions and any other requests for information.
- To run reports for Suppliers and for review, to assist with ensuring all outstanding invoices have been identified and any issues resolved
Essential Criteria:
- Five GCSEs passes (grades A*-C) or equivalent or higher
- One Year's experience in an office environment including general office duties, word processing and practical use of computers
Skills & Abilities:
- Ability to organise a busy workload to deliver effective results on time
- Flexibility to meet changing demands as required.
- Ability to communicate and work effectively with others as part of a team.
- Ability to communicate professionally, verbally and in all written correspondence.
- Ability to use own initiative to solve problems and respond to others
- Ability to take responsive and customer focused approach to work.
- Excellent ICT skills including Excel.
- Manage confidential information in line with EA guidance.
Desirable Criteria:
- Demonstrable experience of using Excel spreadsheets in an office environment
- Demonstrable experience of using Oracle Financial system or a similar Management information System (MIS)
- Demonstrable experience in working in an Accounts Payable function.
You will benefit from:
- Full training and induction
- Accrue holiday hours as you work
- Brook Street (UK) Ltd back office support and mentoring
- Ability to work across school admissions teams in all admissions regions across NI.
- 36hr week, with no weekend work.
The rate of pay is £11.49 per hour
If you would like to apply for this role, please call Natasha at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `Apply` link
