Part Time Administrator Birmingham, England
Job description
Job Title: Programme Administrator (30 hours per week)
Salary: £15,079.20
Location: Tyseley
Salary: Competitive
InHealth Intelligence is a leading software provider of information management solutions and forms part of the InHealth Group that sees more than 4 million patients each year. Our main areas of focus include diabetic eye screening solutions, population-based data analysis and Child Health Information Services (CHIS.)
InHealth Intelligence has been and continues to be a proud supporter of the Diabetic Eye Screening Programmes across NHS England and since 2011, InHealth Intelligence has grown to offer fully managed services across the country. To increase efficiency, we also built our own software system which enables us to adapt and change to meet the requirements our employees to achieve a better user experience.
What you will do:
The post-holder will deliver a consistently high-quality level of administrative support to the delivery the Diabetic Eye Screening Service across Birmingham, Solihull and Black Country.
Assisting in the day to day running of the service, helping with general office duties, answering the phone, taking minutes, updating records and maintaining stock levels. The post-holder will be organized and motivated to work both in a team and individually.
What you are responsible for:
- Dealing with telephone and direct enquiries in a prompt and effective manner, ensuring the provision of information and prioritisation of queries as appropriate
- Assist with arranging of programme meetings and note taking.
- Place stationery orders via the on-line procurement system (training given). Delivery and invoice reconciliation
- Fire Warden duties (training given)
- Utilising relevant IT systems to support the delivery of a high-quality imaging service
- Assist with monthly programme reports
- Complying with ISO standards, respecting and protecting confidentiality
- Reporting any incidents, feedback or complaints effectively
What people see in you:
- A team player who is supportive, reliable and trustworthy
- Someone who is approachable, dedicated and hardworking
- A people person – someone who enjoys working alongside and helping others
- Someone who thrives on and remains calm and focused in challenging situations
- A professional, empathetic and courteous individual
You will:
- Understand the importance of patient confidentiality and be aware of data protection
- Have excellent verbal and written communication skills
- Have good listening skills with an ability to present information in a logical manner
- Have a good standard of education demonstrated by numeracy and literacy
- Be flexible in your working patterns to fulfil clinical requirements and be willing to adjust these at short notice to accommodate unexpected changes
- Be confident in your ability to prioritise tasks
- Be able to follow instructions to support both your colleagues and patients
- Be experienced in dealing with customers and/or patients and know how to handle their queries effectively and sensitively
- Be able to work on your own as well as part of a team
- Have good time management skills and a flexible approach to working
You have experience of:
- Working in a customer or patient facing role ideally within a healthcare setting
- Using Microsoft packages and other IT systems
- Working as part of a team but also independently
- Data protection and confidentiality laws
Job Type: Part-time
Salary: £15,079.20 per year
Benefits:
- Company pension
- Cycle to work scheme
- Referral programme
- Sick pay
Schedule:
- 8 hour shift
- Weekend availability
Work Location: In person
