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Administration Assistant

It starts with you!

Some people think being an accountant is all about numbers. Here at Haines Watts, we don't! We believe it's all about our people and the relationships they forge with one another, as well as with our clients. We've been around for 90 years, so we must know a thing or two!

Our clients come from all walks of life. They have different backgrounds, experiences, talents, skills and goals. Just like our people.

So, we have a question for you: are you looking for a job that's just about the numbers? Or do you want a career where your potential, your ambition and your curiosity are encouraged, nurtured and rewarded?

At Haines Watts, there's no limit to what you can achieve. We'll give you support, opportunity and exposure to a wide variety of work and clients across different industries. It's up to you what you make of it!

You can find out more about us and our story - www.hwca.com/our-story

What's the role?

As a part-time Administration Assistant working within our Oxford office, you will be assisting the administration team in all areas including reception and client service. To get a flavour of our clients, watch their videos www.hwca.com/resources/owning-it/ or listen to their stories on our podcast - https://open.spotify.com/show/3Q78CWy7O4NXu1FE9akPT5

Your key tasks and responsibilities:

• All administration tasks, including producing letters, photocopying, scanning, document binding, other daily electronic filing and paperwork
• Scheduling meetings, booking and organising/maintaining the meeting room; organising lunches/coffees for meetings or events
• Maintaining the office calendar
• Maintaining office equipment and providing day to day IT and office support to all office staff
• Checking stocks for stationery and refreshments daily and reporting back when supplies are required
• Supporting with the scanning, filing and distributing of mail both electronically and physically. Also receiving deliveries and distributing to staff
• Answering the phone and dealing with any queries, including transferring calls and taking messages
• Welcoming clients and visitors to the office and assisting them as required
• Assisting with the set up and accurate recording of new client data in the IT system, including liaising with other Haines Watts teams such as marketing and business development
• Supporting regular finance processes such as billing and accounts payable
• Supporting compliance processes such as maintaining CPD and training records
• Supporting the Accounts and the Tax teams in relation to the accounts and tax jobs, and tax returns
• Supporting the office with its Corporate Social Responsibility
• Helping to organise social events for staff
• Booking couriers and taxis when needed
• Any additional tasks identified by the Office Manager commensurate with experience

Experience you should have:

• Little or no experience required.

Just like you, we have our own unique DNA

We're an ambitious business that isn't afraid of success. We know we're not perfect but we're striving to address the big issues our people, communities, clients and business face, and we encourage all our people to have a voice in that journey.

Our DNA is built on valuing relationships, being passionate about what we do and how we do it, and being authentic in how we show up for ourselves, our colleagues and our clients.

What you get from us:

• Competitive salary and benefits package
• Full study support package for a variety of qualification pathways
• Access to Haines Watts flexible rewards system
• Internal mentor and buddy system to support you through your career journey
• Personal development programmes to support career growth opportunities
• Structured development and on the job practical training
• An agile working policy that supports conversations on how, when and where you work
• Regular opportunities to work with our Associate Partners and Partners
• Opportunities to forge the career you want!

You're unique. We're a little different too! If you're curious about what your future could be with us, we'd love to start a conversation. Yes, there will be some paper work - there always is, but don't let that put you finding out more!

If you want to hear from some of our people, in their own words, you can visit - www.hwca.com/our-story/working-at-haines-watts

Or take a stroll through the channels below to get a better sense of who we are, who our clients are and what we do.

Website - www.hwca.com

Twitter - www.twitter.com/haineswatts

LinkedIn - www.linkedin.com/company/haines-watts

You tube - www.youtube.com/@haineswatts/videos

Spotify - https://open.spotify.com/show/3Q78CWy7O4NXu1FE9akPT5

We do not pay agency fees where speculative and unsolicited CV's are submitted to Haines Watts by any means. For any CV's that are submitted without instruction from Haines Watts reserves the right to contact and work directly with these candidates without payment of agency fees.