Find More Than 10K+
United Kingdom Jobs

Agencies: Please note we will only be accepting direct application for this role. Please do not send submissions for candidates for this position via email. Any candidates submitted without permission will not be considered as an introduction and we reserve the right to contact the candidates directly.

About Joelson

We are a partner-led, London-based law firm with the flexibility to cover a wide array of clients across industry sectors both domestically and internationally. We are committed to excellence and deliver a client-focused, tailored, and bespoke service to both anticipate and meet our clients’ needs in assisting them to achieve their short, mid and long-term objectives.

What this means for you

Joelson is ideal for those who would like to be part of an open, inclusive and collaborative team. We are down-to-earth in approach and look for individuals who can hit the ground running and are keen to take on responsibility, whilst being supported and encouraged by the wider team.

Main purpose of the role

To be a key member of the Construction & Property Team and provide administrative support to a Team of lawyers. The Team is currently supported by 3 legal secretaries.

Job Type

Full time, Permanent

Hours

9.30am – 5.30pm Monday to Friday, with flexibility required outside those times on occasion. We are working in a hybrid working model with a minimum of 3 days within the office.

The Opportunity

Joelson is a thriving commercial law firm based in the West End of London, with 60+ people.

Principal duties

• Assisting the instruction of technical experts and arranging inspections of new sites
• Drafting collateral warranties and updating precent documents to meet new legislations
• Conduct research and communicate findings to Partners and other Fee Earners
• Liaise with clients, contractors, agents, solicitors and lenders in person, by telephone and in writing, offering clear and concise information
• Chase parties for information and follow up on case matters
• Managing construction due diligence
• Drafting trade contracts, updating trackers, reviewing engrossments, and drafting JCT contracts and running conflicts of interest and AML checks
• Conducting searches and Land Registry applications via digital portals

Administrative Duties

• File opening – KYC, KYC checklists, Lawman file set up, engagement letters, and matter acknowledgment letters
• Closing and archiving of files when necessary
• Scanning and printing documents
• Drafting progress reports, client claim reports, third party correspondence, ancillary documents and formatting and comparing letters
• Organising the signing of deeds
• Operate the Firm's quality procedures and information security systems as specified in the current edition of the Compliance Manuals
• Reviewing files whilst conforming, dating, formatting, redacting, and populating documents

Finance & Billing

• Overseeing the monthly bill tracking

• Conducting billing, credit notes, payments, invoicing for the department & support with expense sheets

Diary Management

• Arranging Travel/Meetings/events/seminars
• Responsible for diary and inbox management, ensuring the team is run efficiently
• Arranging agendas and conference calls, sending calendar invites when necessary

Ideal Candidate

Our ideal candidate will have the following:

• Strong academic record with an undergraduate law degree or the GDL & LPC qualifications or equivalent
• Experience working within a busy and fast-paced administrative role.
• Knowledge of Construction and / or International Arbitration Litigation work
• An outgoing, enthusiastic and confident manner
• Excellent communication skills, both orally and in writing
• Strong organisation and administration skills, with the ability to prioritise workloads effectively
• The ability to see matters through with a good eye for detail
• A friendly and personable approach with colleagues and clients
• A proactive and growth mindset towards achieving goals
• Strong IT skills, including Microsoft Outlook, Word and Excel, and an ability to pick up new systems quickly.
• The ability to work effectively to deadlines

Our Commitment to Inclusion

At Joelson we actively encourage diversity and inclusion as an integral part of the cultural fabric of our firm. We welcome candidates from all backgrounds and are committed to recruiting, retaining and developing our diverse teams.

As a part of this, you will receive a short survey upon submission of your application, so that we have data by which to measure our progress and continue to improve our diversity levels. Such diversity data will be anonymized to protect applicant privacy.