Find More Than 10K+
United Kingdom Jobs

Full-time contract (12 months)

POSITION SUMMARY

The Health Professions Act (HPA) grants the College Board jurisdiction to authorize a corporation to operate as a health profession corporation. Only a health profession corporation holding a valid permit issued by the College Board may provide health profession services to the public as a business.

Reporting to the legal counsel, the paralegal, professional medical corporations (PMC), is responsible for the day-to-day operations and functions relating to the oversight of professional medical corporations which includes reviewing and processing applications to establish a new corporation, renewing applications for an existing corporation permit, making changes to an existing corporation and reviewing applications for moving a corporation to BC.

DUTIES AND RESPONSIBILITIES

Duties include but are not limited to the following:

Application management of all PMC applications and renewals

• review and approve professional medical corporation applications in accordance with the HPA and College Bylaws (including pre- and post-documentation, and the preparation, finalization and delivery of appropriate Board consents, continuations, change of name of existing medical corporation, amalgamations, repurposing of non-medical corporations, shareholder joining, restorations, reactivations, inactivations and reorganizations)
• communicate with registrants, legal professionals and other stakeholders regarding College processes and requirements for professional medical corporation applications
• perform database entry, manage applicable fee entries, payments and adjustments, prepare electronic receipts and process refunds as necessary
• perform file management, including file opening, updating and maintaining paper and digital records

Administration

• generate statistical reports for the Board
• review and triage incoming correspondence to determine next steps and file priority
• work independently and collaboratively with the legal counsel, and other department staff
• accurately track various matters for follow up and further action, manage a bring-forward system and send letters enclosed with relevant documents to registrants and/or their legal counsel accordingly
• communicate with external parties, including registrants, legal counsel and outside agencies including, BC registries and online services
• collaborate with the communications and public affairs department to manage and update the College website to ensure that pertinent information is effectively disseminated
• revise and develop workflow and procedure manual
• perform such other tasks as assigned by legal counsel and the deputy registrar, legal

Supervision

• undertake regular team meetings with staff
• provide supervision, support, training, mentoring and oversight to staff members as appropriate
• assign or delegate tasks as appropriate and monitor performance
• promote teamwork and share appropriate information with staff in a timely manner

Records management

• sort, classify, and file records generated for integration into an electronic or paper-based filing system
• conduct an annual review and cull closed files in preparation for long-term off-site storage according to the College’s retention and destruction policy

DECISION-MAKING

The paralegal, PMC, makes informed and sound decisions about program procedures, in accordance with the HPA and College Bylaws and policies. The paralegal is expected to confer with legal counsel when making substantive and higher-risk decisions regarding applications and registrants.

ACCOUNTABILITY

The paralegal, PMC, works in a fast-paced environment with frequent interruptions and must be able to set work priorities to ensure that deadlines are met. The paralegal must have a keen attention to detail and strong written and oral communications skills as this person communicates with all levels of staff within the organization and third-party stakeholders.

CONSEQUENCE OF ERROR/JUDGMENT

The paralegal, PMC, must maintain a calm demeanor during busy or stressful times. The paralegal will make informed decisions about the release of information as they will have access to confidential information. The paralegal will deal with sensitive issues and decision-making, and errors can raise the College’s reputational risk.

SKILLS AND QUALIFICATIONS

Required skills and qualifications include:

• bachelor’s degree
• paralegal certificate (preferred)
• minimum of four years of corporate paralegal experience working on corporate law matters
• strong understanding of the British Columbia Business Corporations Act an asset
• working knowledge of applications including Microsoft Office, Outlook, Teams, Word, Excel, SharePoint and Adobe Reader
• excellent editing and proofreading skills
• thorough, meticulous and detail-oriented
• ability to work independently with minimal supervision
• ability to manage several files concurrently, strong sense of organization and prioritization
• ability to maintain a calm demeanor during busy or stressful times
• demonstrate sound judgment when dealing with sensitive and confidential information with ability to identify when to escalate matters to the legal counsel
• team oriented and ability to work collegially
• excellent interpersonal and communication skills, both written and verbal
• able to maintain a focus on the timely performance of duties in a positive, client-focused manner
• ability to exercise tact and discretion when handling sensitive and/or confidential matters

The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.

How To Apply

All applications for this position must be submitted via this page.

Please read through all of the questions; you may wish to prepare your responses in a Word document before you start filling out the fields below.

To begin the application process, complete the questions below. You will have the opportunity to attach your resume and other documents.

Note: You must submit your resume online. Ensure you have your resume ready to attach.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The College welcomes all applicants and is dedicated to promoting a diverse, equitable and inclusive environment.