Operations Manager Hayes, England
Job description
To start ASAP.
TERM TIME ONLY plus 5 INSET days plus 10 days in school closure periods (41 weeks per annum)
Barnhill is an 11-18 mixed, oversubscribed, multi-cultural comprehensive Multi-Academy Trust school. We are part of the Middlesex Learning Partnership and are an ambitious, innovative and successful Trust in West London. We believe in the transformative power of education to Build Brighter Futures and foster within our communities a lifelong thirst for learning and improvement, so vital in a rapidly changing world. Students are at the core of everything we do and the decisions we make and are proud of how we serve our community.
Our philosophy for excellent education rests on four pillars; Respect for all; Professional development; Wellbeing; Aspirational and positive attitude towards learning, resulting in excellent academic and social outcomes for our students.
Barnhill’s Senior Leadership Team is comprised of a Head of School, three deputy head teachers and five assistant head teachers. The team has a rich diversity of skills and experience, each with designated roles for school improvement.
We are looking for an experienced and enthusiastic Schools Operations Manager, who will be responsible for all aspects of the building, logistics and management of the Front Office and Support staff.
Experience of managing a complex office environment, excellent organisational abilities and inter-personal skills will be essential.
Responsibilities
Building management – ensuring that the school is able to make best use of its facilities, acting as the key point of liaison with the external facilities management company
Logistics – proactive management of key people and process logistics. Responsible for ensuring that the school remains compliant with key health and safety directives.
Management of support staff, including Central Administration and marketing.
To be the link between the different non-teaching managers and officers in the school; HR, Data, Finance, Technicians, admissions.
Communication and parental engagement – ensuring smooth communication within the school and with parents and families of the school.
To be accountable as the school’s designated data officer ensuring compliance with GDPR.
To be accountable as the school’s Health and Safety Officer.
Role activities
1. Building Management
Link with the school’s PFI liaison service, and help to manage the PFI agreement, ensuring that the contract is being delivered in a timely and cost effective manner
Act as the key link between Bellrock and the School to manage day to day logistics
Proactively manage the use of all facilities to minimise clashes
2. People and Process Logistics
Proactively manage the VETS (Visits, Events and Trips) process to ensure that requests are made and dealt with in a timely and accurate manner
Cover – To manage the cover supervisor and oversee the daily cover process in order to minimise the use of external supply. Design and administrate a system that evaluates the success of cover. Review the trends and make recommendations to the Head of School
Duties – To work closely with the designated SLT member to oversee the duty rota in order to ensure that students are adequately supervised whilst keeping costs to a minimum. Ensure the duties are divided fairly and that staff are performing their duties as planned
Develop, manage and maintain the school calendar. Ensuring that this key document is well communicated and utilised across the school
Lead the logistical planning for key events i.e. open evening, awards evening etc
Responsible for ensuring that the school is GDPR compliant, sharing best practice across the Trust
Responsible for developing and maintaining health and safety standards, driving compliance and sharing best practice across the Trust
With the deputy head teacher (fire marshal) be responsible for the Fire Evacuation and Disaster Recovery procedures, ensuring they are well documented and communicated. Hands on management of the logistics in the event of a fire, fire drill or disaster situation
To ensure ongoing compliance on the matters of GDPR, H&S and Fire Procedures. Ensuring that the Head of School is continually informed of latest developments.
3. Administration
Management of the Front Office, ensuring that the reception area is welcoming and efficient to both on site visitors and telephone enquiries
Management of the Administration Officers, ensuring that they are delivering an efficient and relevant service to the SLT and the school. This should include diary management for the SLT (linking to the school calendar) and more detailed admin support for the Head of School
Overseeing the Admissions and Exclusions processes, ensuring that Barnhill maximises student numbers in an effective manner and that Exclusions are expedited
4. Communication and parental engagement
Ensure the smooth running of information relevant to logistical planning throughout the school
Ensure smooth communication with parents and families of the school regarding events, trips, visits and other elements of the school’s business.
To ensure that full use is made of the conventional means of communication with parents.
5. Designated data officer
To stay up to date regarding the statutory responsibilities of schools with GDPR and seek training where needed.
To liaise directly with the Head of School to devise key information, training and evaluation of the school’s use of data.
TO make recommendations to the Head of School and SLT regarding best practice in this area
6. Health and Safety
Ensure that key risk assessments are in place, are evaluated periodically and are compliant with statutory and other requirements.
To be accountable for the Fire Procedures and ensure H&S compliance liaising with the PFI.
Ensure all VETS activities fully comply with risk assessment processes.
GENERAL
To promote the school through an efficient and effective delivery of the role
To deliver the highest level of customer service
It is inevitable that responsibilities and duties will evolve, under such circumstances a review of the post will be undertaken
The post holder will be expected to undertake such tasks as are commensurate with the position and on the direction of the Head of School
Participate in appropriate training to support the fulfilment of the role and/or its further development
Due to the evolving nature of the school structure all job descriptions may need to be adjusted, through consultation, to meet the needs of the school. This process may be informed by the professional review.
Middlesex Learning Partnership is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Further information: Please note, Middlesex Partnership reserves the right to appoint at any stage during the recruitment process. If you are shortlisted you will be required to complete an application form and a self declaration form.
Job Types: Part-time, Permanent
Part-time hours: 36 per week
Salary: £44,748.00-£46,700.00 per year
Ability to commute/relocate:
- Hayes: reliably commute or plan to relocate before starting work (preferred)
Work Location: One location
Application deadline: 19/02/2023
