operations manager Edinburgh, Scotland
Job description
Why join Lumity?
Lumity is one of the UK's leading wellness brands and a fast growing and innovative start-up with a welcoming and supportive culture. With products recommended by the world's top nutritionists, athletes and a-listers, Lumity is a place for employees to develop, learn, have fun and make a real impact in the Wellness industry.
We are a warm and welcoming company whose values of growth, progress, empowerment, collaboration, and kindness have led us to grow a brilliant team of talented individuals who love what they do.
Applicants should apply by submitting their CV, and a cover letter outlining why they believe they are the right fit for the role.
The opportunity
Job role: Operations and Finance Executive
Salary: Circa £24,000 DOE
Contract type: Permanent, full-time and/or part time will be considered
Location: Remote first within Central Scotland, with some travel as required
The Operations and Finance Assistant will report to the Production and Fulfilment Manager and will play a critical role in ensuring the smooth functioning of the operations and finance departments, as well as providing support and assistance to other business areas as required. The role holder must be detail-oriented, organised, agile, analytical, and able to communicate effectively with others.
The role
The Operations and Finance Assistant will have a range of responsibilities and accountabilities, including but not limited to:
● Finance administration
● Raising retail invoices, and issuing manual orders upon receipt of payments
● Creating weekly pay-runs and processing payments
● Carrying out administrative tasks on, and managing subscriptions to, various software applications
● Processing supplier invoices
● Processing expense claims
● Processing credit card payments and ensuring accurate records are maintained
● Month end bank reconciliation
● Month end payment provider reconciliation
● Maintaining accurate Balance Sheets
● Inventory management
● Using relevant software to run reporting, update product settings, bills of materials and complete assemblies
● Review of, and reporting on stock levels stored at fulfilment partner warehouses
● Provide assistance with month-end reconciliations
● Participate in stock forecasting - support wider ops team
● Fulfilment
● Monitor any manual orders going to our fulfilment centres, troubleshoot issues where necessary, and reconcile these orders using relevant software at month end
● Responsible for end-to-end assembly of finished goods
● Attend partner site visits as required
● Supporting the Production and Fulfilment Manager with ad hoc duties as required
What we need from you
● Experience in financial administration and exposure to accounting software
● Demonstrable analytical and numerical competency
● Meticulous attention to detail
● First-class verbal, written and active listening skills
● High level of proficiency with Excel
● Comfort with, and experience of, remote-first working
● The ability to build and nurture effective relationships with a range of internal and external stakeholders
● A flexible and adaptable approach to the changes and challenges which can arise in an agile working environment.
● Previous experience with Xero, Quickbooks, Shopify, Dear Inventory, Trello and Google Workspace are highly desirable
● Willingness to travel: it is anticipated that the role holder will be required to travel – initially for training and onboarding, and subsequently to meet with stakeholders on occasion, and to travel to suppliers on an as needed basis
Additional benefits include:
Lumity Life Days: being part of the team means extra time off for wellness, your birthday and Christmas Eve, as well as a generous annual leave allowance
Private Medical insurance
EMI Share Options Scheme
Free product for personal use, as well as a Friends & Family Discount
Salary sacrifice pension
Lumity is committed to creating an inclusive, safe and welcoming workplace for all employees no matter what their identity, background and circumstances. Lumity provides equal employment opportunities to all employees and applicants for employment, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, gender reassignment, religion, belief, sexual orientation, marital status, or race.
Job Type: Full-time
Salary: £24,000.00 per year
Benefits:
- Additional leave
- Company pension
- Employee discount
- Employee stock purchase plan
- Financial planning services
- Private dental insurance
- Private medical insurance
- Sick pay
- Work from home
Schedule:
- Monday to Friday
Application question(s):
- Do you, or will you in the future, require sponsorship to work in the United Kingdom?
- Do you have previous experience in finance administration?
- Have you remembered to attach a covering letter, demonstrating how you are a fit for the role?
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Edinburgh
Expected start date: 11/10/2023
