Operations Administrator Bristol, England
Job description
SGS is the world’s leading inspection, verification, testing and certification company. We are recognized as the global benchmark for quality and integrity. With more than 93,000 employees, we operate a network of more than 2,600 offices and laboratories around the world.
We aim to be the most competitive and the most productive service organization in the world. Our core competencies in inspection, verification, testing and certification are being continuously improved to be best-in-class. They are at the heart of what we are.
- Job Title: Operations Administrator
- Job Type: Permanent
- Hours: 39 per week
- Job Location: Bristol
Main Purpose of Role
The main purpose of this role is to support the admin activities within the operations, accounts, and Health & Safety functions of the UK business. This will involve working directly with the leads to complete daily admin task as outlines below to effectively manage the business.
Key Accountabilities
Job Management Admin
- Opening and assigning jobs are per UK service work schedule/Calendar to engineers.
- Work with sales team to ensure jobs are quoted @ least two months in advance of schedule.
- Update/ Maintain UK service works sheet to reflect jobs are quoted and purchase order, received.
- Upload PO, to jobs on company system and in customer files
Accounts Admin
- Process of Purchase ledger invoices, follow up on queries.
- Process of Sales Ledger Invoices, follow up on queries.
- Data analysis of RGC Timesheets and preparation of monthly and quarterly reporting for Management.
- Processing expenses claims.
- Management of Stock Control – monthly stock take report, follow up on stock discrepancies in RGC system.
- New Suppliers setup – liaising with Procurement, follow up on all required forms.
- New Customers setup – follow up on customer forms, forwarding relevant information to Management for Credit check and approval.
- Assisting the company accountant as required with additional duties
Procurement Admin
- Procurement of routine spares and consumables as required for Bristol Workshop or day to day site works
- Upon receipt of goods, confirm received on the company system and update UK service sheet if appropriate.
- Shipping of goods nationally and internationally
General
- Ensuring that all customer/supplier contact are positive, and queries are responded to in a timely manner and directed to appropriate persons where necessary.
- Ensure equipment / gas certificates are saved to network.
- Assist in Quality Control Audits.
- Point of contact, answering phone, taking messages etc
- Forwarding post to other SGS offices
- 5 General Certificate of Secondary Education (GCSE’s) at grade C and above and including Mathematics and English
Desired Skills & Experience
- 3 Years in similar role
- Administration / Accountancy experience
Additional Information
APPLY NOW for full consideration, you can be sure that your application will be treated confidentially and impartially, and you will always receive an update within 10 business days.
