Operations Administrator Aberdeen, Scotland
Job description
Who are we?
First Marine Solutions (FMS) are a service provider to the local and international renewables and oil & gas sectors specialising in the engineering, design, procurement, installation, and maintenance of mooring systems for floating platforms. FMS also specialise in the planning and undertaking of marine activities related to floating platforms such as towage, vessel loadouts, marine assurance, and assisting with location planning and consent.
The Role?
Due to continued growth, a new and exciting opportunity has arisen, and we are currently seeking an experienced Operations Administrator to join our busy Operations department on a full time, permanent basis.
Supporting day-to-day operations by carrying out general office administrative duties, including project related and non-project related tasks, to assist with the smooth running of the department, you will be willing to learn and develop within a growing organisation.
The successful candidate will hold a strong attention to detail with the ability to follow instruction and complete tasks in a fast-paced environment whilst holding strong administrative experience within an operational / projects environment.
If you are seeking a varied and fast-paced role and are looking to join a team where you can grow with the business, then this role may be for you...!
The Role Cont....
This list does not represent an exhaustive list but indicates the main responsibilities the post holder will be required to undertake:
- Responsible for answering calls and directing as necessary.
- Assist Senior Operations Coordinator with project documentation as directed, which includes but not limited to Mobilisation / Demobilisation documentation; Commercial Invoices, Cargo Manifests, Delivery Notes, Customs Imports / Exports, Equipment Line Lists etc..
- Assist to raise Purchase Orders for project related and non-project related purchases and distribute as required.
- Assist to prepare and maintain paperwork in accordance with the companys Quality Management System.
- Assist to administer the companys intranet portal (SharePoint) as required.
- Responsible for organising general yard requests as required to ensure continued operations.
- Assist to perform data entry within the companys equipment management system, including on-hire and off hire of equipment to support the mobilisation and demobilisation of equipment.
- Responsible for maintaining supplies and stock levels for the office and yard facilities in accordance with the companys Purchasing Procedure.
- Assist to ensure compliance with the companys AVL process, communicating with the suppliers directly and notifying HSEQ as necessary.
- Responsible for administering the stock control process to ensure the inventory list remains up to date with all owned and new equipment.
- Responsible for receiving yard documentation and filing in accordance with company procedures.
- Assist with any other duties as and when required.
Your Experience?
Essential:
- Strong administrative experience within an operational / projects environment.
- Experienced in the use of MS packages (word, excel, outlook etc.).
Preferred:
- Experienced in the use of InspHire / SAP / Maximo or other similar system.
- Experience in the use of Sage 50.
- Experienced in the use of SharePoint or other Intranet systems.
Who are you?
- A willingness to learn and develop within a growing organisation.
- Strong attention to detail.
- Ability to follow instruction and complete tasks in a fast-paced environment.
- Good written and verbal communication skills.
- Proactive with a good work ethic.
- Willingness to provide suggestions to streamline administrative processes in order to improve company practices.
- Organised and ability to multi-task.
- Ability to work on own initiative as necessary.
- Ability to prioritise workload to meet project demands.
First Tech Group companies include First Marine Solutions, First Integrated Solutions, First Subsea, First Competence, Mooring Systems based in Aberdeen, Montrose, Glasgow, Lancaster, and London.
