Office Support Administrator - Edinburgh Edinburgh, Scotland
Job description
Are you an office administrator or receptionist who is keen to grow their experience in the dynamic world of asset management?
Are you a reliable and positive team member with great attention to detail, highly organised and capable of working within a close-knit small team?
If so, we are recruiting an exciting new role within Edinburgh office!
The Office Support Administrator will be responsible for undertaking office management and administrative duties to aid the smooth running of the Edinburgh office. Working within a team of 9, the role also includes reception duties ensuring visitors receive a welcoming and professional first impression.
Key responsibilities
Office Management
- Be the first line contact for the landlord/suppliers in relation to queries/issues
- First line of response for any workplace-related fault, issue or concern
- Monitoring services at all times to ensure the smooth running of the office, identifying and rectifying any issues
- Monitoring internal rooms and facilities ensuring they are well presented and maintained
- Managing daily mail distribution and deliveries
- Ordering stationery, binding stock, paper & printer toners
- Maintain staff kitchens and facilities – recycling, coffee machine, fruit deliveries, milk, water machines, etc.
- Checking and authorising supplier invoices
- Managing incoming/outgoing mail
- Managing and being responsible for all office-related health and safety matters, undertaking necessary training, monitoring and recording necessary assessments and writing bi-annual reports
-
Other duties that may be reasonably requested
Reception/Office Administration
- Creating and maintaining a professional and friendly first impression to all visitors with smart and appropriate self-presentation
- Managing and co-ordinating meeting room bookings and ensure all catering and equipment requirements are met
- Printing and binding presentation materials
- Book travel for the team
- Co-ordinating and managing timely expense claims
- Assisting in the firm’s Carbon Footprint project
Experience & skillset required:
Similar Experience working in an office administration or receptionist position- Excellent communication and interpersonal skills
- Professional and discreet
- Strong PC skills including experience of Microsoft Outlook and Excel
- Be a reliable and visible member of the team
- Highly organised, diligent and accurate
- Positive, assertive, proactive, and ‘can do’ attitude with capacity to work under moderate pressure
About Us:
Ruffer has £26 billion under management and just over 340 members of staff. It manages investments on a discretionary basis for individuals, trusts, charities, companies and pensions as well as collective investment schemes. The majority of staff are based in London, with small client facing offices in Edinburgh and Paris.
ALL-WEATHER INVESTING
We aim to deliver positive returns come rain or shine. If we are to be good all-weather investors, we cannot be dependent on the direction of markets. To avoid that dependency, we always hold investments in what we call growth and protection. We hold these alongside each other, changing the allocation to each over time. When the market sun shines, we expect our growth assets to prosper. When a market storm hits, our protective assets should provide shelter, defending the portfolio from a downturn. At Ruffer, we are committed to being good stewards of our clients’ assets. To that end, environmental, social and governance (ESG) considerations are integrated into our investment process. Whether it’s climate change or indigenous rights, executive pay or workforce safety, we believe our considered approach helps us make better decisions. To the advantage of our clients’ portfolios. To the benefit of the companies, we invest in. And for the good of the environment and society.
Diversity, Equality & Inclusion
Ruffer strives for a diverse and inclusive workplace where our staff respect and understand individual differences. To create a truly inclusive culture, we aim to recruit, develop, and retain diverse talent and we positively encourage applications from suitably qualified and eligible candidates regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race or ethnicity, religion or belief, sex, or sexual orientation.
Ruffer operates a 60:40 hybrid working policy, 60% of working time from the office and the option to work the remaining 40% from the office or at home.
Please note this role is based in our Edinburgh office and as such you must have the Right to Work in the UK.
Ruffer operates a strict agency PSL and we do not accept speculative agency submissions or emails.
