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Office Services Management Assistant

Profession

Admin

Location

There are 3 Office Services Management Assistant roles available across 3 sheriffdoms within COPFS as noted below.

South Strathclyde Dumfries and Galloway, the home office for this post will be Hamilton

North Strathclyde, the home office for this post will be Paisley

Tayside Central & Fife, the home office for this post will be Kirkcaldy

All roles will likely require regular travel around the local offices with potential for travel to other sheriffdoms to cover as and when required. This travel may result in overnight stays on occasion.

Please note this role will require the post holder to be in office 5 days a week, there will not be any remote working opportunities for this post.

Contract terms

Full Time, Permanent Appointments

Salary

Starting salary would be £22,182 with the maximum salary on this scale being £24,488 subject to future COPFS pay awards.

Benefits:

We offer an excellent range of benefits which include:

• Generous Civil Service Pension employer contribution, on average over 26.6% of your pay.
• 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years).
• Flexible working hours and family friendly approach to work.
• Cycle to Work Scheme and Season Ticket Loans.
• Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.

Closing Date

11th June at 11.55pm

About COPFS

The Crown Office and Procurator Fiscal Service is responsible for the investigation and prosecution of all crime in Scotland; the investigation of deaths which require further explanation; and the investigation of complaints against the police.

About the Role

This is an exciting entry level opportunity for someone looking to be involved in many of the practical arrangements for the estates facilities used at COPFS every day.

You will provide support to the Office Service Manager within your sheriffdom to deliver support to the local offices within that area.

This is a role where no two days look alike and would suit someone who can deliver high standards of customer service and can demonstrate strong organisation skills and is adaptable to changing priorities.

You will offer support to other COPFS staff while supporting different people and projects across the service. There are great opportunities for progression in this post and the team supports and actively promotes continuous learning.

The successful candidate would be supported in becoming certified in several qualifications, including Health and Safety.

Role Specific Responsibilities, Activities and Duties

• Provide Administrative support for the Office Services Manager for your Sheriffdom
• Internal and external stakeholder engagement, providing strong customer service.
• Accompanying the Office Service Manager on local office visits.
• Involvement in all aspects of Health and safety for offices, ensuring completion of checklists, assisting in any office refurbishments and maintaining the offices to Health and Safety Standards.
• Involvement in waste management including monitoring confidential waste uplifts
• Work with local Co-Ordinators in offices to manage some of the daily office health and safety requirements.

Please note this is not an exhaustive list of responsibilities

Essential Criteria Required

• The minimum entry qualifications are 5 National 5’s at grades A-C (including English) or equivalent; or demonstrable experience of general office work.
• Have or be willing to work towards a Health and Safety qualification
• Full UK Driving License

Desirable Criteria

• Experience of working in a service delivery sector/role
• Knowledge of delivering improvements to services and processes as well as developing new ways of working

There are no age limits and suitability for the job will be the determining factor for selection.

Contact Us

If you have any queries please email [email protected].

Application Information

Full information and application packs are available to download from our website: http://www.copfs.gov.uk/careers.

Completed application forms must be submitted by 11th June 2023 at 11.55pm.

Please note we do not accept CV’s.

We are an Equal Opportunities Employer.

Crown Office and Procurator Fiscal Service (COPFS) has ongoing measures and guidance in its response to Covid-19 (Coronavirus), and would like to advise applicants that a decision has been taken that all interviews and any other discussions in the process are anticipated to be conducted in a virtual/remote setting.

In order to facilitate this way of working, COPFS asks all applicants to ensure that they have a suitable space to participate in the virtual interview and discussions as well as access to a personal device of choice by which you can undertake the interview/assessment if selected. Please ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video.

Please note that COPFS has exemptions from the Rehabilitation of Offenders Act (1974).

COPFS must also adhere to strict Civil Service and Cabinet Office Baseline Personnel Security Standards regarding nationality, identity and history verification rules.

If you have any queries please email [email protected]