Job description

Office Manager

Best Parties Ever and Tapenade - part of Eventist Group

Office address – Units 3 & 4 Trade City, Brooklands Industrial Estate, Avro Way, Weybridge, Surrey, KT13 0YF

Overview of the Company:

The Eventist Group is the power behind some of the UK's leading event services brands.

The group champions an innovative and refreshing take on event catering, live events and Christmas parties using the judgement of its senior team and the fresh ideas of its team of Eventists who plan, style and bring logistics to life.

Brands:

Best Parties Ever

‘Best Parties Ever’ are the UK’s Leading Christmas Party Supplier, producing the most spectacular and atmospheric themed Christmas Parties. Each year we add more new venues to our repertoire and for December 2023, we will operate at twenty venues across the UK and Ireland and will entertain over 170,000 guests.

Tapenade

Great food is at the heart of all we do. Constantly striving for new, exciting ideas and innovation, Tapenade creates memories that last a lifetime. As one of the country’s leading event caterers, we work closely with our corporate and private clients to understand their needs, to design and plan their event, making the most magical, memorable experiences possible.

Overview of the Role:

The role of office manager for Best Parties Ever & Tapenade will be naturally proactive in all things, seizing every opportunity to support the business in both day to day, and longer term project management. A self-starter with integrity and the drive to succeed are essential qualities for this position alongside great communication and good analytical skills, who is looking to make their mark on this growing business. You will be a self-motivated, confident person with the ability to deal with customers, CEO’s & team members alike.

Reporting to: MD

Hours: 5 days out of 7

Responsibilities:

· Develop and maintain office environment, ensuring all equipment, assets & facilities are in working order and a pleasant working environment for everyone.

· Head up all administration tasks for the business including communication processes, operational admin such as table plans and communication of event critical information to sites, system analytics management.

· Support Operations Director, Sales Director & Managing Director with scheduling, administration & communication.

· Provide analytic support to the business working with team members, third party partners to produce reports on marketing, catering KPI’s, sales reports, training and development.

· Manage transport and travel requirements for the business

· Undertake project management work for the business.

· Support the Sales team with enquiry handling and production of reports as and when required.

· Liason with other company brands for joint venture activities or concepts

· Sales & Marketing Asset management including website updates across our two brands, brochure creation and execution, and any other assets developed

· Fleet management, ensuring all company owned vehicles are in good working order and of sufficient presentation to use at our clients venues.

Required Experience

· Experience in business administration

· Event catering experience preferred but not essential

· Self starter with the ability to manage own time and workload

· Commute to Weybridge, office based role

· Excellent written communication skills

· System or process management experience

Job Types: Full-time, Permanent

Salary: Up to £35,000.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Weybridge: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 19/05/2023