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Job description

Safe at Home Society (SAHS) is looking for an Office Manager to join our community-based team! This individual must be a strengths-based, creative team player committed to preventing homelessness by staying client-centered and housing-focused.

This position is 37.5 hours/week and will be administered and directly supervised by Safe at Home Society’s Program Supervisor but is very team focused.

Start Date: Immediately

POSITION QUALIFICATIONS AND SCOPE

Responsibilities:

Providing a range of administrative support functions including but not limited to:

· Confidential File Management

· Scheduling of appointments and meetings for a growing team

· Recording budgetary spending (petty cash and visa)

· Supporting internal staff members with various tasks (printing, scheduling, running errands, shopping, mail)

· Liaise and schedule with external contractors.

· Manage all security features and keep all assets and equipment logs up-to-date

· Liaise with partner organizations to collect their most up-to-date information for SAHS' clients

· Keep social media up-to-date (working with external contractor) and handle donation delivery and storage

· Oversee all office systems and liaise with IT department for all staff computer needs and finance for all staff phone needs.

· Provide staff on-boarding training and document preparation with Program Supervisor

· Provide a warm, welcoming, non-stress environment for incoming clients.

· Provide coffee, snacks and retrieve client mail, fill out tax intake form, update case notes and connect clients with correct frontline staff.

· Other responsibilities as directed by the Program Supervisor/Executive Director of Safe at Home Society

Qualifications:

· Completed diploma or education in a related field such a project management, business administration, or human resource management; or 2 years demonstrated experience in a similar position

· Awareness of the complexities of homelessness, poverty, and the colonial context of homelessness in Yukon, and related issues;

· Strong understanding of community agencies, resources, and the cross section of service providers in Yukon; and

· The submission of a Vulnerable Sector police check

· Standard First Aid Certification or willing to obtain upon hire

· Naloxone/Narcan training an asset

Skills & Abilities:

· Computer skills with proficiency in Microsoft Office and Excel;

· Demonstrated ability to work independently and as part of a team;

· Strong written and verbal communication;

· Possess the ability to manage competing priorities and coordinate several tasks at one time;

· Experience providing administrative support to senior management;

· Experience managing confidential documents;

· Experience managing confidential correspondence, minute taking, scheduling meetings, assisting with funding applications;

· Supporting staff with design of communications materials for client support, community events and workshops; and

· The ideal candidate will thrive in a diverse environment, will think ahead, excel with task prioritization and be adaptive to change.

Safe at Home Society is committed to employment equity and strongly encourages all qualified applicants to apply. Given the over-representation of Indigenous community members across Yukon’s population, strong consideration will be given to Indigenous applicants.

Job Type: Full-time

Salary: From $30.00 per hour

Benefits:

• Casual dress
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Whitehorse, YT Y1A 2L6: reliably commute or plan to relocate before starting work (required)

Language:

• English (required)

Work Location: One location