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What you’ll be working on

To manage and serve as a liaison for the day-to-day operational needs and ensure the efficient functioning of our office operations. Responsibilities encompass a wide range of administrative and operational functions.

Your day-to-day

• Manages office operations inclusive of setting up office and facilities.
• Manages incoming and outgoing paperwork to and from department while ensuring completion, accuracy, and adherence to required deadline.
• Collaborates with management to identify and evaluate office locations, planning requirements, and maintenance as needed.
• Collaborates with vendors to ensure office facilities, equipment, and services are well-maintained and operational.
• Supports management with various administrative tasks including calendar management, meeting coordination, and documentation.
• Organizes files and documents as needed.
• Assists in preparing and formatting documents, presentations, and reports.
• Develops clear and easy-to-follow standard operating procedures for different administrative tasks.
• Trains new team members on standard operating procedures to ensure consistent and efficient operations.
• Improves and refines procedures to enhance productivity and effectiveness.
• Coordinates with Finance to facilitate timely and accurate invoice payments.
• Manages all traveling and traveling-related arrangement for department and staff.
• Manages expense report submittals, approvals, coding entry and reconciliation of credit card statements. Reviews and processes incoming invoices, ensuring accuracy and adherence to company policies.
• Manages department timecard administration, updates, collection, and reporting on potential discrepancies to appropriate management team.
• Conducts research on industry trends, market developments, and best practices to support informed decision making.
• Ensures execution and updates of Company policies and procedures within department.
• Collaborates with internal and external customers, affected department, and team members to successfully manage and execute project process to allow for minimal disruption to the business and customer.
• Performs other related duties and projects as business needs require at direction of management.

You should apply if

• GCSEs or equivalent qualifications; an A-level or Higher National Diploma (HND) in Business Administration or a related field, preferred.
• Minimum five (5) years of relevant working experience.
• Must possess proficient oral communication and interpersonal skills with ability to deal with all levels of personnel in a professional and effective manner.
• Must be able to read and understand all operating procedures and applicable technical information.
• Proven ability to develop strong relationships across multiple functions.
• Demonstrated written skills to convey high-level concepts in concise written form.

Even better if you have

• Familiarity with productivity and collaboration tools, such as Notion or equivalent, is advantageous.

Pay Range: £36,000 to £48,000 annually
Hybrid work schedule