Office Manager Cardiff
Job description
About the role Balfour Beatty are currently looking for a Office Manager to join our Rail team based in Cardiff. Role Purpose: To support staff engagement and communications towards a positive regional culture, providing a range of secretarial and administration support to the project team. To be responsible for the effective management of office facilities and supporting administrative resources for the Wales and Borders Region What you'll be doing As a Office Manager, you'll Work With Legacy and Engagement Manager to support activities to improve staff engagement and to engender an inclusive and positive culture, including development and implementation of an engagement action plan Manage programme of internal communication including regular staff updates, briefing notes, and maintain the regional Sharepoint site as a communication hub Ensure statutory and communication notices are displayed and kept up to date Provide administrative support to Regional Director and senior leadership team, where applicable Undertake multi diary management and screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the Regional Director, as required · Arrange and attend meetings/conferences and engagements events as required, to facilitate, take minutes, and ensure appropriate facilities are organised Develop and administer office management processes and systems to ensure the efficient and effective running of the office including compliance with all security protocols and Health and Safety requirements Monitor and check the quality of services provided by external suppliers, contractors and other relevant third parties Work with the Procurement function to secure best deals as well as complying with company-wide procurement processes and suppliers Support the preparation and testing of a Business Continuity Plan and in its enactment in the event of an emergency Who we're looking for You will have the following: Experience in staff engagement activities Experience in managing a busy office environment and managing a team Experience in prioritising own/others’ work and of allocating and checking work Highly organised and able to work on own initiative Strong communicator able to communicate confidently with all level of colleagues within the business Excellent team working skills and able to build relationships at all levels Why work for us Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on. About us Our Rail business has an extensive legacy of rail expertise. Our teams safely deliver complex projects, from consultancy and design to all aspects of construction and maintenance. Using advanced plant and machinery, and unique innovations, we provide end-to-end solutions for our customers. Our aim is to improve the passenger’s experience, and our teams create better journeys by increasing network capacity, improving reliability, and making our railways more efficient and sustainable. At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. Further information on Disability Confident can be found at: https://disabilityconfident.campaign.gov.uk/ Job Reference: BBUK06375
