Office Manager London, England
Job description
Job purpose
The purpose of the facilities department is to oversee the general operation of all ALTEN offices.
Main duties and responsibilities
- Oversee and support all administrative duties in the office and ensure that the office is operating smoothly to achieve maximum efficiency.
- Manage office supplies inventory and place orders as necessary.
- Develop office policies and procedures, and ensure they are implemented appropriately.
- Identify opportunities for process and office management improvements, and design and implement new systems.
- Visitor Management - Reviewing visitor & meeting bookings and ensuring the requested facilities are arranged, visitors are signed in, and that a welcome is provided for all visitors as soon as they step into the offices.
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
- Manage office capacities in line with company forecasts.
- Ensure the visual identity aligns with corporate expectations.
- Day to day management of safety - implementing effective measures to control fire practises, first aid, building security, health and environmental risks in the office on a day-to-day basis, under the supervision of our Health and Safety team.
- Provide new starters with lanyards and security passes – including taking pictures and printing passes using hardware/software provided.
- Working closely with the facility management company, cleaning company and other vendors.
- Support with company events and any catering requirements.
- Support other sites on a need to basis (during vacation and sickness)
- Liaising with the facility management company to organise maintenance, building, and repair works
Experience required:
- Bachelors or master's degree.
- Significant experience within facilities.
- Experience working autonomously, being result oriented.
What we offer:
- Competitive basic salary accompanied by an attractive bonus based on your performance.
- Company benefits including Private Medical Healthcare, Life Insurance and Travel Insurance.
- Pension scheme with company contributions up to 6%;
- A challenging position in a fast-growing company with a quick career development for its best talents
Job Types: Full-time, Permanent
Salary: £30,000.00-£35,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Life insurance
- Private dental insurance
- Private medical insurance
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Ability to commute/relocate:
- London, Greater London: reliably commute or plan to relocate before starting work (required)
Work Location: In person
