office manager Edmonton
Job description
Aerostudies has been a leader in web-based aviation training & software since 2001. Our platform has been used by hundreds of aviation companies across Canada and Internationally. We have enjoyed successful growth from years of having excellent clients and ongoing client referrals. We will continue to expand as we implement new marketing strategies and broaden our business processes.
We are currently looking for an Office Manager. Working directly with the CEO, you will drive many aspects of our business operations automation and expansion and play a primary role in our exciting growth journey. This is a brand-new position with a lot of potential for the right candidate. At the start, this role will include a lot of streamlining of processes, researching of systems and implementation of a variety of procedures. Once all of this is up and running, there will be many ongoing and new tasks and projects, as this role will continue to keep evolving over time.
We are looking for someone who has streamlined company processes in the past and is eager to do so again. The successful candidate must be able to maintain a high level of confidentiality, be forward-thinking, organized and a self-starter with the ability to multi-task on an ongoing basis. If this sounds like you, then this just might be the role for you!
Responsibilities:
- Setting up an accounting system and importing data from various spreadsheets
- Reviewing data in current systems and syncing data to the new accounting system
- Researching and recommending credit card merchant, online annual renewal and CRM systems
- Reviewing archived files and extracting information to be imported into the Accounting system
- Compiling information for monthly financial reporting
- Reviewing and completing expense reports, paying and issuing invoices
- Liaising with various vendors and providers
- Making bank deposits and reconciling bank statements
- Payroll and benefits administration
- Assisting the CEO with recruitment
- Developing and implementing onboarding and other training programs
- Creating online fillable forms, an employee manual and additional company policies
- Researching/developing, implementing and maintaining an employee database
- Setting up and attending trade shows in the U.S. and Canada
- Managing and overseeing the office and facilities
- Maintaining and monitoring office supplies and ordering accordingly
- Managing calendars, scheduling meetings and arranging travel
- Filing, answering phones and directing calls
- Planning, organizing and coordinating internal and external company events
- Other duties as required
Requirements:
- An Office Administration diploma or equivalent
- At least 3 to 5 years of Office Administration experience
- Must be extremely proficient in MS Excel and MS Word
- Ability to learn and develop new policies, processes and procedures
- Excellent organizational, communication ( verbal and written) and time management skills
- Exceptional internal and external client service skills
- Must have reliable transportation, a valid Driver’s License and passport
- Experience working in an Aviation or Training & Development environment would be an asset
Aerostudies is a top-notch employer with an all-new 19th floor office opening soon in the dynamic Whyte Ave area.
We provide competitive salaries and a comprehensive health and dental plan. There are amazing workplace amenities onsite, such as secure underground parking, well equipped gym, swimming pool, on-site daycare, private
VIP theatre, party room, a Starbucks and more. You will love the clean, convenient, secure, and fun working environment.
If you are interested in this opportunity, please submit your cover letter and resume ( as one document) to the
Human Resources Consultant recruiting on our behalf at [email protected]. No phone calls please, however we invite you to check out the website at www.aerostudies.com. Thank you for your interest in our company!
Job Types: Full-time, Permanent
Salary: $55,000.00-$80,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Wellness program
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Edmonton, AB T6G 2L8: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Work Location: In person
