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Job description

JOB PURPOSE

Oversee the administrative activities that facilitate the smooth running of an office, organising people, information, and other resources.

KEY ACCOUNTABILITIES

 Ensure office equipment is maintained to the appropriate quality and quantity, relevant records are up to date and all administrative processes work effectively.

 Manage online and paper filing systems.

 Develop and implement new administrative systems, such as record management.  Record office expenditure and manage the budget.

 Organise the office layout and maintain supplies of stationery and equipment.  Maintain the condition of the office and arrange for necessary repairs.

 Organise meetings for Regional Vice President and takes minutes meeting.

 Help in onboarding the new hires or international assignees.

 Help in update any company’s policies and ensure they're observed.

 Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.

 Arrange regular testing for electrical equipment and safety devices.

KEY PERFORMANCE INDICATORS (I) Financial • KPI #1: Cost savings (II) Customer • KPI #2: Internal Customers’ Satisfaction (III) Internal Process • KPI #3: Internal Process Improvement (IV) Learning & Growth • KPI #4: Personnel Skill Development vs. Desired Skill Level

QUALIFICATIONS / CERTIFICATIONS:  Have a high school diploma in any related field;  Possess Microsoft Office certificate level 2.

REQUIRED SKILLS  Proficient with office productivity tools such as Microsoft Office & Google Docs.  Able to monitor office supplies inventory, review and get approval for orders.

KEY BEHAVIOURAL COMPETENCIES

Excellent written and verbal communication

 Able to promote corporation and commitment within the team members towards the achievement of command goals.

 Able to identify problems and review related information to develop and evaluate options and implement solutions.

 Consider and respond appropriately to the others needs and feeling in different situation.

Job Type: Full-time

Salary: Up to £45,000.00 per year

Benefits:

• Company events
• Company pension

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Woking, GU21 6HQ: reliably commute or plan to relocate before starting work (required)

Education:

• Diploma of Higher Education (required)

Experience:

• Office Manager: 5 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Reference ID: AE- OM- 001