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Job description

IMG Artists' are looking for an Office & HR Co-ordinator who is organised, approachable and detail orientated, with a knowledge of HR procedures to coordinate the smooth running of our London office.

What You Will Do:

• Point-person for the London office, liaising frequently with staff in our European office locations (Hannover and Paris)
• Administrative duties as required for specific staff members
• Assistance with HR operations

Office duties:

• Main IMGA point of contact for landlord and building services within serviced office
• Main contact for all external suppliers (including mobile phones, printers, couriers and archiving) and responsibility for managing procedures for each
• Managing budgets for office costs including stationary, furniture & technology equipment in conjunction with Operations Team
• Organising company meetings, the summer and Christmas parties, as well as any ad-hoc company or social events in conjunction with the Operations team and booking travel and accommodation when necessary
• Coordinating office maintenance and repairs with building services when necessary and overseeing general upkeep of the office space
• Organising post with building services and external couriers when required
• Key contact for communicating IT issues with the IT Consultant and ordering IT equipment
• Responsibility for Health & Safety in the office and ensuring all accreditation is up to date
• Any other tasks required to ensure the smooth running of office facilities
• Administrative support for other senior members as staff as required

HR Operations duties:

• Processing joiner and leaver administration and terms and conditions amendments
• Updating and maintaining the employee database including holiday and sickness records
• Maintaining and processing benefits administration
• Recruitment – managing the Jobs Inbox, posting recruitment adverts online, responding to applications, setting up interviews with line managers and applicants and obtaining references for new staff
• Filing – ensuring the filing system is clean and organised for Artists, Employees and Consultants
• Conducting exit interviews and identifying any key trends for discussion with HR Manager
• Assisting the HR Manager with project work

What We Are Looking For:

Experience

• Proven administrative experience, departmental administration and file management
• Experience of completing HR administration
• Experience of making travel arrangements and managing travel and business related expenses within an organisation

Skills

• Excellent organisation skills and the ability to multi-task effectively, prioritising where necessary
• Excellent eye for detail
• Excellent command of the English language, both written and spoken
• Confidentially is essential due to the sensitivity of various projects
• Proficiency with Microsoft Office

Interpersonal skills

• Excellent interpersonal skills and communication skills at all levels
• Enthusiastic, positive and willing to learn
• A team player but confident to use own initiative
• A good level of common sense, organisation and lateral thinking are essential
• The ideal candidate would be someone who is comfortable working on a variety of projects

Candidates must have the right to work in the UK.

In order to concentrate resources only shortlisted candidates will be contacted.

Job Types: Full-time, Permanent

Salary: £26,000.00-£28,000.00 per year

Benefits:

• Casual dress
• Company pension
• Employee discount
• Life insurance
• Sick pay
• Wellness programme
• Work from home

Schedule:

• Monday to Friday

Work Location: Hybrid remote in London, SE1 8UL

Application deadline: 21/02/2023
Reference ID: IMGAHR/Ops23