Office Assistant London, England
Job description
Office Services Assistant
Title: Office Services Assistant
Salary: £26,000
Location: Exchange House, Primrose St, London (EC2A 2EG)
Contract: Fulltime – 37.5 hours per week
Main shift: 09:00 - 17:00
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.
Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for!
The Job:
- Ensure all deadlines are met and renegotiate those that are unachievable in a proactive fashion by liaising directly with the client.
- To deal with any issues raised by escalating these to your line manager as and when required.
- To ensure that all logs, forms and work-related administration are completed in an appropriate manner.
- To ensure that any training needs are requested in writing to your line manager.
- Adhere to all site procedures as are recorded within the operations manual.
- To ensure you arrive in good time ready to start work on your given shift.
Stationery Administration
- Dealing with customer requests (Email, phone, in person & overseas)
- Checking stock levels of paper, reprographics supplies, stationery cupboards & general supplies
- Ordering stock, ad-hoc requests, printed matter, reprographics supplies, etc.
- Delivering Ad-hoc requests
- Filling stationery cupboards
- Stock Reconciliation
- Delivering files and dividers
- General Administrative duties
- Ensure the store areas are kept tidy and free of rubbish
Post room
- Processing inbound/outbound mail/packages
- Checking the in/out trays
- Collecting/delivering twice delay runs to HQ
Reprographics
- Complete all requests accurately and within deadline
- Quality checking all documents printed before completing any requests
- Data entry for all requests including booking in requests and entering consumables
- Liaising with clients to ensure instructions are clear and deadlines are negotiated if required
- Have high level understanding of confidentiality and compliance in work
The Experience:
We are looking for someone with excellent Customer Service skills and a willingness to learn.
The Package:
In return the Office Services Team Leader will receive a salary of £28,000 and benefits which includes Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay. Additional benefits such as Dental Insurance, Childcare Vouchers, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis. You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.
Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months
Salary: £26,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Private medical insurance
- Referral programme
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Will you require visa sponsorship now or in the future?
Work authorisation:
- United Kingdom (required)
Work Location: In person
Reference ID: R231001284
