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Job Description: Office Assistant

Payal Events Ltd is an Event Management & Catering Company established over 30 years and, with 2 offices; the Head Office in Manchester which looks after events stemming from the Midlands to the North UK, and a Central London office for South UK. We plan, cater and manage a wide range of Premium of events from Weddings to Corporate Events; the number of guests can be from as little as 5 people up to 3,000.

We work in a range of Premium venues in the North including the Natural History Museum, Blenheim Palace, Old Royal Naval College, Waddesdon Manor & Dairy, as well as building temporary venues in beautiful country settings such as Kiftsgate Court Gardens and West Wycombe Park.

Office Assistant

· Liaising with clients regarding their event including confirming suppliers, developing time plans, floor plans, menus etc on behalf of MD / GM

· Managing dairies & schedules.

· Arranging & managing call diary & log.

· Organising travel arrangements

· Working with and assisting members of the sales team on a daily basis including attending meetings to ensure smooth transition of coordination tasks following the confirmation of the event

· Meeting and greeting clients of all levels.

· Taking notes & minutes during meetings.

· Ordering office supplies when needed.

· Liaising with clients, suppliers and other staff.

Administrative duties

• Updating company database with client and event data
• Answering telephone calls and taking messages as and when required
• Providing the flexibility to assist several people with their workloads and events as required

Prerequisites to the role

· Ability to work in office.

· Ability to drive (Highly Regarded)

· Strong Leadership skills with confidence in talking to a range of stakeholders, managing a team onsite at events, and proactive response and initiative to making improvements throughout various tasks

· Excellent administrative and organisations skills with good knowledge of Outlook, Word, Excel and PowerPoint

· Ability to multi-task and manage own work load, with solid time management skills

· Strong attention to detail across multiple facets of the position

· A good telephone manner and confidence in talking to a range of stakeholders

· Strong Negotiation Skills with suppliers

· Work as part of a team in the office and on the job

Work remotely

• No

Job Types: Full-time, Permanent

Job Type: Full-time

Salary: £19,999.00-£25,000.00 per year

Benefits:

• Company events

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Performance bonus

Ability to commute/relocate:

• Manchester, M23 9DT: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 28/02/2023