Office Administrator (Part-time) Leeds, England
Job description
Office Administrator
20 hours a week. Flexible office hours to suit your lifestyle.
Leeds
Hourly rate from £11.30
Beekay Healthcare is a very friendly and welcoming domiciliary care company (CQC registered) who like to do things the right way by looking after our staff and clients to the best of our ability. Our services have been built to reflect our fundamental belief that people should be in control of their own care allowing them to receive a personalised service in their own homes.
Job Role:
Domiciliary care Office Administrator
Principal Responsibilities:
- To deal with incoming/outgoing mail, emails, telephone calls and to keep an on-going record of relevant telephone numbers.
- To assist with staff recruitment processes and to update the Staff Training Matrix once any training has been completed.
- To ensure office resources are managed effectively and to keep up to date stock lists
- To take responsibility for all typing and photocopying, ie, general correspondence, letters, reports, layouts, minutes, forms etc. as requested
- To communicate effectively with all parties ie Clients, Contracts providers, Staff members, families etc, and to deal with people in a pleasant and efficient manner
- To instigate and maintain an orderly filing and archiving system
- To ensure that all appointments, meetings, messages, alterations, cancellations etc. are noted in the diary and that a continuous liaison with the Managers is maintained.
- To deal with orders, delivery notes, invoices, statements, lodgements etc and to start up relevant systems keeping correct up to date records or ledgers
- To input staff worked hours on a weekly basis
- To complete reports as required by the Managers
- To maintain staff and client files within statutory and company guidelines
- to take part in internal and external staff meetings and also in training activities as directed.
- To be committed to a team ethos across the company and respect the diversity of other team members at all times
- To maintain confidential information regarding care users and staff records
- To carry out other reasonable duties as may be required
Requirements:
- Excellent communication skills
- Experience in a similar post is required skills
- Genuine desire to help and ability to relate to people
- Be consistent in their performance and punctuality
- Have patience, sensitivity and sense of humour
- Reasonable knowledge of English
- Have caring and respectful approach
- DBS
What you should expect from us
Full initial training
Performance bonuses and reward schemes
Ongoing training / Career progression
Approachable and dedicated management team.
Will reimburse your DBS money if you stay for 6 months
Benefits:
- Flexible working hours
- On-site parking
Job Types: Part-time, Temporary
Salary: £11.30-£12.75 per hour
Work Location: In person
